Protocol: ALIA's relationships with overseas library associations

Priorities and delivery

Priority for support of overseas libraries and library associations is given to those from South East Asian and Pacific Island countries.

ALIA may also consider entering into reciprocal relationships of mutual benefit with other like minded library associations.

Assistance and support is primarily available in the form of in-kind support such as online sharing or access to ALIA’s:

  • Administrative resources and best practice advice

  • Volunteer network

  • IP and collateral.

ALIA’s core values

Any relationship entered into with an external organisation must support ALIA’s core values which are:

  • Promotion of the free flow of information and ideas through open access to recorded knowledge, information, and creative works.

  • Connection of people to ideas.

  • Commitment to literacy, information literacy and learning.

  • Respect for the diversity and individuality of all people.

  • Preservation of the human record.

  • Excellence in professional service to our communities.

  • Partnerships to advance these values.

The general principles we apply to our relationships with external organisations:

  • We evaluate each relationship in terms of the benefit, either directly or indirectly, to ALIA members and their role in the international library and information community.

  • We expect open communication between the parties to any relationship, where the purpose of the relationship is clear, and expectations, assumptions and limits of the relationship are clearly articulated.

  • We seek flexibility within the relationship, with mechanisms in place to deal with changes in circumstances.

  • We identify and manage any risks that might be associated with the relationship.

  • Before entering into a relationship, we ensure there is no contravention of sanctions imposed by the United Nations Security Council to which Australia is bound, or Autonomous Sanctions imposed by Australia.  These can include restrictions on the provision of goods and services and can also relate to designated persons and organisations.

  • Our relationship with another organisation does not necessarily imply ALIA endorsement of their policies, services or products.

  • ALIA does not knowingly enter into a relationship with an organisation that discriminates in membership on the basis of race, creed, colour, sexual orientation, gender identity or expression, age, disabilities, or national origin. 

  • We determine the reputation and ethical integrity of the organisation with which a relationship is proposed before any arrangement is entered into.

  • We ensure that the appropriate personnel are available to work with the external organisation and that their time and talent will be used effectively.

  • We assess the costs in time and money and look for a strong return on investment in terms of the outcomes that can be achieved.

  • We evaluate the ongoing necessity and benefit of any relationships periodically.

  • Relationships with organisations located within countries that are emerging from conflict or that do not have a robust form of democratic government are considered on a case by case basis.  Partnership in these circumstances can be justified if it serves to strengthen civil society and foster social development. 

Governance

Initial requests for assistance can be made to the Chief Executive Officer of the Association.  Any proposed support for overseas libraries and library associations must be sanctioned by the Board before it is agreed.

 

Reviewed by ALIA Board of Directors March 2013·