QPLA Administrative Assistant

QPLA requires the services of an Adminstrative Assistant

The services specifically required to be provided include, but are not limited to, the following:

  • Preparation of quarterly newsletter
  • Maintenance of record of accounts and processing of invoices for payment
  • Preparation of monthly financial report for Board of Management
  • Maintenance of Association website
  • Maintenance of register of members
  • Minuting of meetings and preparation of agendas
  • Maintenance of records of the Association in accordance with approved framework
  • Preparation of correspondence as required
  • Use of social media tools to promote the Association & its activities
  • Additional work may be required in relation to the Association’s conference and/or professional development events and will be negotiated separately.
  • It is anticipated that the contract will require 145 hours of work per annum in aggregate.

Technical skills and knowledge:

  • High level oral and written communication skills relevant to the preparation of minutes, correspondence, spreadsheets, reports and other documents;
  • Good working knowledge of WordPress and/or similar web platforms;
  • Knowledge of the fundaments of records management and archival processes;
  • Ability to work across multiple media platforms – social media;
  • Ability to aquire knowledge of contemporary public library practice;
  • High level planning and organisational skills with the ability to focus on detail and meet deadlines; and
  • Ability to select and exercise an appropriate range of analytical, problem solving and investigative skills / techniques as required.

Relevant Experience:

  • Recording of minutes of meetings and preparation of meeting agendas;
  • Website development and maintenance;
  • Preparation of e-newsletters eg mailchimp;
  • Experience in coordination and administration of conferences, events and activities.

Please complete and return the Expression of Interest form via email to:

The Secretary                                                                         Ph: (07) 3403 9504
Queensland Public Libraries Association                               Email: secretary@qpla.asn.au
Brisbane City Council Libraries                                              Rebecca.Randle@Brisbane.qld.gov.au Brisbane Square, Level 8
266 George Street
Brisbane QLD 4000

Expressions of Interest must be received by COB Friday 15 Dec 2017.

To view project brief please click here

Job region
Queensland Public Libraries Association
Hourly Rate to be negotiated
Rebecca Randal - Secretary QPLA
Closing date
Friday 15 December 2017