Each year the ALIA Children's and Youth Services (NSW) Group seeks copyright permission from each publisher to use the shortlisted books in the Extravaganza event. We have found it is more effective to email publishing companies than to write via "snail mail".
A sample message:
The Editor <<Company<< <<Address1<< <<Address2<< <<City<< <<State<< <<Postcode<<
Dear Sir/Madam,
Each year, in anticipation of Children's Book Week, the Children's and Youth Services (NSW) Group of the Australian Library and Information Association presents a 'Pre-Book Week extravaganza.' This event attracts children's librarians and teacher-librarians for a brainstorming session on ways to promote and enjoy the CBC short-listed titles with children in libraries and schools. This year the Children's and Youth Services (NSW) Group is hosting the Pre-Book Week Extravaganza on xxx at xxx. These events includes ideas for:
We are seeking your permission to use the short listed titles published by your company in these ways during the Extravaganza and Children's Book Week, crediting the author and publisher. A representative from your company would be welcome to attend the Extravaganza.
Yours sincerely,
Please ensure credit is given to the authors, illustrators and publisher as shown below:
From Mutt dog! by Stephen Michael King
Text and illustrations copyright Stephen Michael King 2004
Published by Scholastic Australia Pty Limited 2004
Reproduced by permission of Scholastic Australia Pty Limited