The Australian Library and Information Association
Monday 19 March 2007 General Meeting proxy form
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Rules of meeting
The only items that may be raised under general business are those of an informal nature, or those that are within the scope of the business already laid down. Motions of a substantial nature relating to items not covered in the notice of the meeting will not be allowed.
If any item of urgency arises which is not within the business of the meeting, the chairperson has the power to accept it without notice or rule that due notice must be given.
All motions additional to those on the printed agenda and in accordance with rule 2, and amendments, shall be in writing, signed by the movers (forms will be provided), and delivered to the chair.
When addressing the chair, the person desiring recognition will properly identify themselves, giving his or her name and affiliation. Only ALIA members may speak.
Debate shall be limited to three minutes for each speaker, no speaker may have the floor twice on the same question until all who wish to speak have spoken.
Proxies. To be valid, proxies must be in the form set out in Constitution - item 8.2 and be in the hands of the ALIA Executive Director, ALIA, PO Box 6335 Kingston 2604, enquiry@alia.org.au.nospam(please remove '.nospam' from address), by 5:00pm on 28 November 2006. Proxy forms must not specify how the holder of the proxy is to vote on specific areas. A proxy must also be a member.
By general consent, if there be no objection, or by a two-thirds vote, any rule governing the debate may be suspended.
The chairperson's rulings on procedural matters may not be debated. The reference for rules and their interpretation by the parliamentarian will be Joske's The law and procedure at meetings in Australia, 8th ed, 1994. A parliamentarian will be appointed to advise the chairperson on procedures and to assist in determining the results of a poll of members present if necessary.
A member may, by instrument in writing, appoint a member to be the member's proxy for a meeting. To be valid, proxies must be in the form set out below and in the hands of the executive director 48 hours prior to the set meeting.
ALIA executive director
ALIA National Office
PO Box 6335
Kingston 2604
...no later than 5:00pm on 28 November 2006. Proxies may be lodged by e-mail using this form set out on this page:
Instructions: Either a] complete and submit this form electronically using the 'submit' button below, OR b] print the form as shown here and post the completed print-out to the address shown above or fax to 02 6282 2249.
If you need further information, telephone ALIA National Office on 02 6215 8222, or enquiry@alia.org.au.
. To be valid, proxies must be in the form set out in Constitution - item 8.2 and be in the hands of the ALIA Executive Director, 