The Australian Library and Information Association

Tuesday 13 May 2008 Annual General Meeting proxy form

Rules of meeting

1. Motions for discussion at the AGM are to be forwarded in writing to the ALIA Executive Director, ALIA, PO Box 6335, Kingston ACT 2604 by 15 March 2007. Motions should be signed by the movers either individually or on behalf of a division of the Association. All such motions received will be published in the AGM agenda notice in the April issue of inCite and on ALIAnet..
2. All motions to be put to the AGM must appear in this published agenda.
3. The only items that may be raised under general business are those of an informal nature, or those that are within the scope of the business already laid down. Motions of a substantial nature relating to items not covered in the notice of the meeting will not be allowed.
4. If any item of urgency arises which is not within the business of the meeting, the Chair has the power to accept it without notice or rule that due notice must be given.
5. All motions additional to those on the printed agenda and in accordance with rule 4, and amendments, shall be in writing, signed by the movers (forms will be provided), and delivered to the Chair.
6. When addressing the Chair, the person desiring recognition will properly identify themselves, giving his or her name and affiliation. Only ALIA members may speak.
7. Debate shall be limited to three minutes for each speaker, no speaker may have the floor twice on the same question until all who wish to speak have spoken.
8. Proxies. To be valid, proxies must be in the form set out in the Constitution - item 8.2 and be in the hands of the ALIA Executive Director, ALIA, PO Box 6335, Kingston ACT 2604, e-mail address: enquiry@ alia.org.au, by 6:00pm on 13 May 2008. Proxy forms must not specify how the holder of the proxy is to vote on specific areas. A proxy must also be a member. A form is available from ALIA National Office or on ALIAnet at http://www.alia.org.au/members-only/governance/form.proxy.html
9. By general consent, if there be no objection, or by a two-thirds vote, any rule governing the debate may be suspended.
10. The Chair's rulings on procedural matters may not be debated. The reference for rules and their interpretation by the Parliamentarian will be Joske's The law and procedure at meetings in Australia, 10th ed, 2007. A Parliamentarian will be appointed to advise the Chair on procedures and to assist in determining the results of a poll of members present if necessary.