ALIA Top End
Meeting minutes
Cool Spot, 20 October 2004
- Present: Dianne Wilcox (Chair), Linda Marchesani (Minutes), Ruth Quinn, Di Sinclair, Ann Ritchie, Elizabeth Roberts, Freida Evans, Heather Filmer, Felicity Berends, Jayshree Mamtora, Jill Heffernan.
Apologies: Robin Hempel, Felicity Williams, Kira Paznikov Barry.
- Confirmation of September 2004 minutes by Linda and Ruth.
Business arising
3.1 Group guidelines - held over until next meeting
3.2 Working group reports - ALIATE 2nd Top End Symposium
Ann proposed a formal thanks to the committee, supported by all present. Financial and evaluation reports to be tabled at next meeting.
3.3 Free Trade Agreement
Felicity was unable to attend, but left correspondence to be tabled at the meeting: 30 July 2004 Letter to Senator Crossin from Felicity; 5 August 2004 Letter to Felicity from Chief Mins Ministerial Asst; 18 August 2004 Letter to Felicity from Trish Crossin. Thank you to Felicity for her initiative and action on this item. Discussion took place that the agreement has now been enacted.
3.4 Convenor ALIA 2005/ November elections
Positions to be nominated for: Convenor, Vice Convenor and Secretary. Dianne will continue as Treasurer and will promote elections via e-mail/website. Need to update template to reflect 1 year term of positions. Vice Convenor is a new position, with the view to taking on the Convenor position the following year. Include in e-mail that people are welcome to forward on messages. Closing date will be 10 November. In 2005 we will also need expressions of interest called for people interested to form a mentoring committee and symposium committee - this is to be included as an item for first meeting of 2005.
3.5 Combined Christmas function/ALIA function
Meeting of 17 November to be 5-6 meeting, 6-7 ALIA Top End Christmas drinks at NTL. Details including date and time of combined Christmas function to be promoted to members. Robin to give a summary.
Budget
To be tabled at next meeting. Group budget and proposed activities due 29 October. Dianne suggested submitting as per last year (2004) and will determine if Group Support Officer pay is to come from National Office or our group. Ann suggested budgeting for projects if there is a need/desire to undertake any. Linda suggested budgeting for mail outs given that not all members are on e-list. Elizabeth spoke about budgeting for speakers, Ann suggested the President of ALIA (who would not impact on group budget). Activities to include monthly speakers and 1 interstate speaker at their cost - maybe run income generating workshops and a recruitment event which Ruth and Ann will draft for Dianne. Discussion took place on events that worked well interstate. Dianne reported monthly activities for 2005 group activities as discussed by those present. Virtual activities suggested included teleconferences with members. Items to be added to budget are interstate speaker $800, income $500, Futures Expo expenditure $300, workshops.
New business
5.1 ALIA Educational Reference Group
ALIATE received a request to be on this group. E-mail of request tabled. There are currently 3 reps. Dianne to talk to Robin about her and the Centralian group becoming involved.
5.2 Convenor
'Thinking of you' card to be sent to Robin following her operation. Linda volunteered to organise.
5.3 Meeting date/times for 2005
Suggestion that these do not clash with CDU library courses, that it not be 3rd Wednesday of the month (other Wed. ok), agreement that 5-7 suits those present and should check availability of local liaison officer. Different nights might be considered eg, Monday one month, Wednesday the next.
Next meeting
17 November, 2004 , Northern Territory Library
Meeting close 7:00pm
 |  |
|
