ALIA Top End
Meeting minutes
Sailing Club - Palmerston Campus. 17 March 2004
- Present: Robin Hempel (Chair), Kira Paznikov Barry (Minutes), Dianne Wilcox, Helen Edney, Jayshree Mamtora, Ann Ritchie, Di Sinclair, Debbie Weekes, Jill Heffernan, Pat Whalan, Gay Lovett, Anastasia Govan, Felicity Williams
Apologies: Felicity (mentoree), Linda Winzar, Leigh Walker, Shirley Shepherd, Giselle Pryor, Julie Adams
- Confirmation of November 2003 and February 2004 minutes
November minutes confirmed by Di Wilcox, seconded by Felicity Williams
February minutes confirmed by Ann Ritchie, seconded by Di Wilcox
- Business arising:
3.1 Group terms of reference- Robin
Discussion: Group guidelines tabled by Robin (attached). Robin mentioned conversations with National Office who noted that a less formal structure is preferred by many ALIA groups, although a more formal structure has been adopted by groups such as the Health libraries. 'Terms of reference' has been replaced by 'Group Guidelines'. Discussion took place and members present gave feedback. Dianne Wilcox preferred a semi formal approach and will see what guidelines some Techinician's groups adopt. Elections at the Annual General Meeting (AGM) where others can stand for positions etc was also suggested. General consensus was that the option to withdraw should be available to Office-bearers on a yearly basis. The suggestion was made that the AGM should be in February and not November each year.
Outcome: Members to think about the positions of Vice Convenor and other positions tabled for next meeting. It was decided that any thoughts in the intervening period could be posted to the e-list for discussion and feedback.
3.2 Program of meetings and events for 2004- Robin and Kira
Discussion: The following was suggested by Robin: April- Casuarina Senior College or Health and Community Services Library. May- ALIA meeting to be the 4th week of May, and not the third (26 May)- perhaps a lunch or dinner for Library and Information Week. June- Family History evening at Northern Territory Library. July- ALIA president visit, Robin mentioned that this is likely to go ahead. August- Either Cas. Senior Coll. or Health and Comm Services (whichever could not host in April). Sept- Symposium/PLNT. October- joint CBCA/ALIA meeting. November- AGM.
3.3 Local liaison Officer position
Discussion: Duty statement requested and received. Appointment of officer conducted by National Office, but suggestions from local group welcome. Georgina Dale to distribute any information via appropriate e-list.
3.4 Sailing Club corporate membership- Julie Adams
Deferred to April meeting due to Julie's absence.
3.5 Items for ALIA AGM
Discussion: Items must be in writing to National Office by 19 March 2004.
- Working group reports
4.1 Symposium
Discussion: Working group is yet to meet. Linda has tried to contact Emma Darby who is on leave. Suggested topic is 'New roles in Libraries'.
4.2 Directory
Discussion: Gay has agreed to assist with database management providing it is within her expertise. No report- deferred to April meeting.
4.3 Supersearchers workshop- Robin
Discussion: Robin noted that Elizabeth Swan is getting a proposal together for July. Venue will probably be CDU, Palmerston. Ann noted that a 50:50 profit share model will probably be in place, with a lower rate for ALIA members. Cost will be approx. $275.00 a day. Suggestion was made to tie in ALIA presidents visit with Supersearchers visit. Robin to contact Ruth Quinn.
4.4 Executive officer/presidents visit- Robin
Robin had already contacted Christine Mackenzie but her term of office is due to end. Robin to contact Imogen Garner (Vice-President elect).
4.5 Library and Information Week
Suggestions were made to have a lunch or dinner, perhaps at CDU Student restaurant at Palmerston. Theme is 'Down and loaded'. The 'At your library' launch will take place at this time with 'Pearl Aviation' involved. A breakfast on Library Technicians Day is to be held at MGM Grand- all invited.
- Budget
Di outlined details. Di mentioned that the symposium assisted group finances.
- Other business
Gay Lovett proposed hosting the 2006 ALIA Biennial conference in Darwin as it is the 20th year anniversary of the 1986 conference being held in Darwin. Robin ended meeting by noting the high number of Library Technicians in attendance at the meeting, and in particular 2 long-term members Gaynor Lovett and Pat Whalan. Robin formally recalled the former Technicians group to rejoin ALIA by declaring 'United we stand'.
- Next meeting: Wednesday 21 April 2004 5:00pm
- Meeting close 7:15pm
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