ALIA Top End

Meeting minutes

Charles Darwin University - Palmerston Campus. 18 February 2004

1. Present: Julie Adams (chair), Linda Winzar (minutes), Dianne Wilcox, Helen Edney, Jayshree Mamtora, Ann Ritchie, Ruth Quinn, Di Sinclair, Debbie Weekes, Jill Heffernan
   
   
2. Apologies: Brian Flanagan, Emma Darby, Robin Hempel, Kira Paznikov Barry
   
   
3. Introductions
   
   
4. Confirmation of previous minutes:
   Minutes to be confirmed at March meeting.
   
   
5. Budget:
   Discussion: Groups annual activities/budget form was tabled, including the proposed budget January to December 2004. Meetings schedule also tabled.
   Outcome: Committee will confirm venues for 2004 meetings to be sent to inCite and website.
   
   
6. CDP activities:
   Discussion: Ann has been working with Robin, Georgina and Elizabeth Swan on getting 'Supersearchers' to Darwin.
   Option 1 would be a 50/50 share between ALIA and Supersearchers.
   Option 2: Ruth to approach VITELS group to work through a deal of numbers and a set fee.
   Date will be June 2004. Venue: Kira to liaise through working group - Kira, Jayshree and Robin.
   
   
7. Symposium:
   Discussion: Committee- Di Wilcox, Di Sinclair Jayshree/Linda, Jill Heffernan. Suggested theme is 'New roles in Libraries'.
   Outcome: Linda to e-mail Emma Darby and Ana Govan to see if they are interested in becoming involved. Working group to report back at next meeting.
   
   
8. Mentoring groups:
   Discussion: Meetings will be integrated with the general meetings from now.
   
   
9. Directory:
   Discussion: Ruth reported that the working group reported back previously to utilise the Australian Libraries Gateway. Mention of a website, instead of a directory.
   Special project: To progress the Census of NT libraries as a special project would need to put a project proposal to ALIA National Office. Suggested that group support officer could collect data. Project aim is for lobbying purposes with the directory component being a spin-off.
   Working group: Ann Ritchie (chair), Linda to approach Gay Lovett, Kira to collect data, spending 2 hours per week on tasks.
   
   
10. Local Liaison position:
    Discussion: Survey via e-list with PD attached with option to either self nominate or utilise another state delegate eg, WA or SA.
    Outcome: Robin to talk with Centralian Group for nominations about their preference so they can disseminate similar information via e-mail to their members
    
    
11. Thank you to Jayshree and Linda:
    Discussion: Thank you to Jayshree for writing article for Incite, and to Linda for her work as secretary.
    
    
12. Group Structure:
    Discussion: Unanimous support to develop Group terms of reference (TOR). Support was also given for the inclusion of a vice-convenor position
    Outcome: ALIA Top End office-bearers to bring draft TOR to March meeting.
    
    
13. Good news:
    Discussion: Jayshree is now a CPD (Continuing Professional Development) and can use these letters.
    
    
14. Next meeting:
    Outcome: venue and time to be advise.
    
    

Close: Meeting closed 7:15pm