ALIA Top End

Meeting minutes

Fannie Bay Cool Spot, 19 November 2003

1. Present: Robin Hempel (chair), Julie Adams (minutes), John Wharam, Brian Flannagan, Di Sinclair, Ruth Quinn, Annette Ford, Di Wilcox, Jayshree Mamtora, Felicity Williams, Peta Kruse
   
   Apologies: Frances O'Reilly, Linda Winzar, Kira Paznikov Barry, Ann Ritchie, Bill Constantine
   
   
2. Introductions and welcome to Peta Kruse, a new member.
   
   
3. Confirmation of previous minutes:
   Confirmed by Julie, seconded by Robin.
   
   

Business arising

1. Local liaison person
   Discussion: Still no appointment of a local liaison person. National Office should let us continue with group support officer.
   Outcome: Julie to follow up with Ann Ritchie. Put reminder on e-list.
   
   
2. Christmas function
   Discussion: Joint function with the School Librarian Association and Children's Book Council. On Monday 8 December.
   Outcome: Pay money to Robin Hempel or Di Wilcox by 1 December. Robin to contact the president/convenors of each group to request short presentation. Put notice on e-list and spread the word to non-members
   
   
3. Budget
   Discussion: Di presented budget. Robin and Di worked out the program for next year.
   Outcome: Di to post budget on e-list, and attach budget to minutes.
   
   
4. Executive positions
   Discussion: Presently there are no timeframes or rules for executive elections. For example, are elections for executive position held each year? Some members feel strongly that such rules should be put in place. Suggestion for two year terms and a position of deputy-convenor.
   Outcome: Discuss and decide on this at the next meeting. Advertise this widely to ensure all members come/send their preferences to the meeting.
   
   
5. Super-searchers training
   Outcome: Discuss next meeting as Ann Ritchie is not present.
   
   
6. Mentoring
   Discussion: Ongoing funding requested.
   Outcome: Put report on e-list
   
   
7. Interface newsletter
   Discussion: This newsletter is to be placed on website. It is a secure site, so will need to print out paper copies for non-members
   Outcome: Promote web address on e-list
   
   
8. Directory
   Outcome: Need to ensure sub-committee is still active
   
   
9. Secretary position
   Discussion: Linda has resigned from this position. Linda nominated Julie Adams, seconded by Robin. No other nominations.
   Outcome: Meeting elected Julie as secretary.
   
   
10. Thanks to outgoing secretary
    Discussion: Thanks to Linda for her lengthy term of service. She was a very efficient, effective, and dedicated secretary. Well done Linda.
    
    
11. Corporate membership of the Darwin Sailing Club
    Discussion: Julie suggested that our group consider corporate membership of the Darwin Sailing Club, as a strategy to increase membership. Non-members often respond, when questioned about ALIA membership, what's in it for me?. ALIA National Office has an affiliation program but this doesn't really provide any benefit to people in the Top End. Cost is $120.00 per year for the group. Individual members would then join and pay the 'usual' social membership, but the corporate membership would save each individual the $90.00 nomination fee. The club also has meeting rooms, can host functions. Could try this for one year and then evaluate effectiveness. Assume the $120.00 would have to come out of the local groups budget.
    Outcome: Julie to forward details to Di, and Di will approach Georgina. Julie to promote on the e-list. Make a decision at the next meeting.
    
    
12. John Stanley training
    Discussion: The public libraries have received a government grant to have John Stanley conduct workshops for their libraries. John Stanley is a retail/marketing consultant, who has done a lot of work with libraries. He will be giving a public presentation on 1 December at the Museum. Entrance is by Gold-coin donation.
    
    
13. Information literacy symposium
    Discussion: Article is soon to appear in inCite magazine.
    Outcome: Jayshree has written and orgainised this.
    
    
14. Next Symposium
    Discussion: Sub-committee needs to be formed asap.
    Outcome: To be addressed at the next meeting.
    
    
15. New graduate co-ordinator for the NT
    Discussion: Julie has been asked, by the National Convenor, to be the NT co-ordinator for this new group. Although other states are planning to create new groups, this is not Julie's intention. With a small population base, we need to stay united. So she will undertake this role as part of the Top End Group (also needing to be involved in the Centralian group), and will encourage students and new grads to join the local group.
    Outcome: The Top End Group is agreeable for this new graduate focus/group to work in as part of the local groups.
    
    
16. Next Meeting
    Outcome: 18 February 2004 at 5:00pm. Venue to be advised.
    
    
17. Close: Meeting closed 6:45pm