ALIA Top End

Committee meeting 18 September 2002

Café Capri

1. Present: Joanne Anderson, Ruth Quinn, Robin Hempel, Narelle Goodrem, Dianne Wilcox, Judith Beach, Barbara Cotton, Ann Ritchie.

   Apologies: Sarah White, Julie Fawcett, Jayshree Mamtora, Linda Winzar.

2. Minutes from last meeting accepted by Ruth Quinn, seconded by Judith Beach.
    
3. Business arising

   3.1. CPD plan: Linda was going to send an e-mail to the e-list to ask members to prioritise the ideas that had been sent in. Action - Robin to contact Linda to see where this is at and to offer any help. Pending.

   3.2. Life membership: Information gained - take off agenda.

   3.3. ALIA/PLNT Dinner: Small attendance, but social occasion was enjoyed by those who did attend.

4. Budget
   No payments, no incoming. Handover of treasurer's position from Judith to Dianne. Still awaiting official word from Georgina Dale re any specific processes apart from notification.
    
5. CPD activities
   Myer Briggs workshop: Barbara was to check if any workshops are offered locally and determine costs for consideration at next meeting. Not checked yet. Action - Joanne offered to find out about OCPE provision of workshops as she has a contact. Barbara to check rest.
    
6. Support for isolated and remote members
   Ruth has letter which she will e-mail to Barbara to post out.
    
7. Awards
   No items
    
8. Communication and networking
   Reported in six monthly progress report sent to National Office.

   8.1. InterFACE - Check with Kaye Bartlett re any material received for September issue. Robin sent in an article for September issue. Check if Kaye has. Robin and Dianne to give items to Barbara.

9. Directory
   Work in progress.
    
10. Conference Support
    Approach Sarah re presentation next month/November.
     
11. Other Business

    11.1. End-of-year dinner: Organisation is under way. Have menu and prices available from Novotel Atrium. Venue costs $164 for hire of private room. (cheaper than last year). All agreed that all seemed reasonable and no need to look for further quotes from other venues. Buffet selected at $32.25/person.

    We will pay for nibbles. Evening to begin at 6:30pm with nibbles and drinks. Lothar Retzlaff's presentation at 7:00pm. Dinner at 7:30pm. RSVP to presentation and/or dinner. Dinner to be held Wednesday 27 November as Lothar can't make week earlier. Will still have our monthly meeting on 20 November, but with venue change. Barbara to contact Kormilda College library re having November meeting there.

    Barbara to advertise dinner and presentation via web page, aliaTOPEND e-list, inCite and design a flyer.

    11.2. National Policy Congress: To be structured differently. Previously one representative from each group: change to one elected person from regional groups within each state and territory.

    Discussion: We have two groups: Central Australian Regional Group and ourselves. Ruth to e-mail Dianne Clifford, convenor of CARM with written submission on comments. See if can teleconference and discuss agenda papers and suggest that each group represents NT on alternate years.

    Who in groups will represent. Robin expressed interested. Ann felt that it should be the convenor from one of the groups.

    Suggestions:

    • A Director to facilitate discussion either in Alice Springs or Darwin.
    • Teleconference (SIP) lines available to Canberra members - can something similar be put in place for remote and isolated members).
    • Regional meeting - travel half way each (between Darwin and Alice).
    • Action:
    • Write submission from ALIA Top End.
    • Teleconference with Central Australian group, Ruth to liaise with Dianne Clifford. (also tape/put into costs).
    • Role of director/facilitator, face to face either in Alice Springs or Darwin then teleconference with both regional groups.
    • Guidelines - Ruth to put questions to e-list
    • Meeting for ALIA Top End members to be held between 5:00pm-7:00pm Wednesday 2 October in NTU Conference room. We will provide pizza and drinks.

    
     

    11.3. Election of executive positions: Do we want to put in place any formal processes for this? Felt that we were structured more informally to make things easier for us. Check with Georgina Dale re should be on financial year basis?, or other.
    Action for flagging: Ruth would like to step down as convenor.

    Vote of thanks to Judith for her term as treasurer and welcome Dianne to the position

    11.4. E-list: E-mail our members who aren't current e-list subscribers and see if they are interested in being subscribed.

12. No other business, next meeting to be held at NTU Palmerston Campus Library on Wednesday 16 October at 5:00pm.