ALIA Top End

Committee meeting Wednesday 27 April 2002

NTLIS Conference Room, First Floor, National Mutual Building, 9-11 Cavenagh Street, Darwin, 6:00pm

1. Present:

Ruth Quinn, Barbara Cotton, Julie Fawcett, Judith Beach, Sarah White, Stelios Podias, Linda Winzar (minutes). Apologies: Dianne Wilcox, Felicity Williams, Jayshree Mamtora, Joanne Anderson, Pam McKeen.

2. Confirmation of previous minutes

Amendments to minutes - not yet available

3. Business arising.

3.1 Group name. Linda to post e-list message regarding the group's name, calling for suggestions, including suggesting the terms "Topend" and "Practitioners".

4. Budget.

4.1 Budget update. The group's budget has been revised with total expenditure being cut by $8000. This budget does not need to be resubmitted to National Office. It was suggested that a cover charge may need to be charged for the Mentoring Session and other sessions depending on costs incurred.

5. CPD activities.

5.1 Mentoring promotion. Date has been confirmed as Tuesday 21 April at 5:00pm. Barbara provided a range of venue/catering options. Venue selected was NTU Pirates Rugby Club house which has a bar and the group can arrange catering. Barbara to confirm venue and arrange catering.

5.2 Defence Force Library visit. This meeting has been promoted on the website and inCite. Barbara is the contact for the RSVPs, which are essential for entry into the Barracks.

6. Support for isolated and remote members.

No action/updates.

7. NT Awards.

7.1 Update. Linda provided an update of the revision. Promotion has occurred via: mail-out to members, e-list promotion, link created from the group's website, and adverts in the NT News and Centralian Advocate.

7.2 Judging panel. Proposed date for judging is 8 May. Ruth to check diary and Linda to ring the Lord Mayor's office.

7.3 Awards presentation. Catering. Linda table quote per head for cocktail function incl. drinks and catering by Schuberts. Decision was made to provide our own drinks and order platters from a caterer. Barbara to organise punch and Orange Juice. Ruth to check on wine supplies from a previous function. Entertainment is yet to be arranged. Sarah volunteered to investigate options.

8. Communication and Networking.

8.1 InterFACE. Barbara requested articles for InterFACE.
The deadline is Friday 19 April 2002. Ruth to prepare editorial.

8.2 E-list. Barbara reported back on information received from ALIA National Office about their intent to limit some websites and e-lists to members only. It was decided that the group's e-list would also be limited to members (individual and 1 representative from organisational members). It would then be the responsibility of e-list members to forward messages to others.

9. Directory.

9.1 Availability of NTU Students. Chris Hart (lecturer) reported that the directory involved a lot of chasing up of tasks and it was difficult to justify the technician students' involvement. Possibilities of an online directory would be investigated by the group support officer in December 2002-January 2003. The technician students may be able to be involved in the production of an on-line directory. Judith reported that there are still 2001 directories available. It was decided to sell the remaining 2001 supply at ? price.

10. Other Business.

10.1 Australia Library and Information Week. It was decided that Barbara would liaise with The Darwin/Palmerston Sun about a Library Week feature. Barbara also to send press releases to local media about Library and Information Week and the Awards presentation.

10.2 Wendy Hanson (author). The group received an e-mail from local author Wendy Hanson who expressed an interest in being involved in Library Week. The group decided not to accept Wendy's offer as it did not fit with the Associations calendar of events for Library and Information Week.

10.3 Committee members. One member expressed interest in being a committee member of the group rather than taking on a role such as convenor, secretary or treasurer. Under the new group structure there was no requirement to have committee members. There is however, a need for people to participate in working groups, of which a few already exist. Judith to prepare information about the groups structure and invite members to join working groups, in particular a working group to arrange a speaker (possibly from interstate).

10.4 CAVAL speaker. Sue Henczel of CAVAL has offered to meet with the group to discuss training needs. The proposed date is around 26-28 May. The group decided to offer members an opportunity to meet with Sue. Ruth to liaise.

10.5 Funding guidelines. Teleconference. Ruth is involved in teleconferences regarding funding guidelines.

11. No other business

Meeting closed 8:00pm.

Wednesday 15 May at Angels Café, Palmerston.