1 July 2004

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Meeting minutes

8:10am 1 July 2004 at Se-Juiced, cnr Pirie Street and Hindmarsh Square, Adelaide.

Tanya Hook, Silvia Muscardin, Jackie Williams, Christopher Ridler, Andrew Meier, Marie Francis

8:12am

Kate Sinclair, Rachel Teesdale-Smith, Kathleen Nugent, Benjamin Wheal, Blan MacDonagh, Vickie Richardson, Catherine Daniel

Amended, accepted and posted to ALIA website

5.1 Specials AGM Update

Silvia has suggested that we have an informal AGM: summary of activities conducted throughout the year, outcomes, any issues, member participation and allow people to step down and new members to step up
Andrew suggested that perhaps we should adopt a more casual-sounding name rather than AGM
Silvia has contacted Christine Finnimore, curator of the museum's book collection (which is held off-site) in order to organise a tour; the only time available is 3:30pm - there was general consensus that this should be ok
Silvia is to confirm this with Christine and also talk to her about the possibility of bringing in some items from the collection as part of the tour
Proposed schedule: 3:30pm - Talk; 4:00pm - Museum tour; 5:00pm-7:00pm - Standup AGM at the Chapel Café - Silvia to confirm this booking and menu
Silvia to look at catering for food (may involve a nominal cover charge), though attendees will have to buy their own drinks
General consensus that numbers should be around 15-20
Proposed date is Thursday 25 November
General consensus that this needs to be added to the list of events on ALIA + Specials web + advertised through e-list, e-newsletter, ALIA SA
Proposed that a flyer be created for later in July for hand-out at Specials and other events

5.2 Joint ALIA SA Seminar on Co-operative purchasing

5.3 Managing up seminar

Decided to drop this for the time being as it was on the same date as the Law Librarians seminar (similar topic also) - Silvia to cancel booking of the Ira Raymond Room
Andrew suggested that we stay with Claire Speechley and may need to book her in later; Silvia also suggested Heather Layton who is involved with Knowledge Management for DSTO as a potential speaker
General consensus that Andrew keep in touch with Claire and Silvia to await more information from Heather
The ideas was also raised of a panel discussion with mulitple guest speakers
General consensus that the topic may need to be refined though the general target was agreed to be: how can library managers strategically and successfully liaise with managers with the parent organisation
It was agreed that this may need further discussion via e-mail

5.4 Other items

6.1 Correspondence In: None

6.2 Correspondence Out: None

7.1 Treasurer's report

7.2 Law Librarians' report

An end of financial year dinner was held last night (30 June) at Parliament House. Our host, the Hon David Ridgway, took thirty of us on a tour of Parliament House which included the Parliamentary Library. We then spent time watching proceedings from the Stranger's Gallery.
A short talk ' The Paper Trail : Procedures in the Civil Jurisdiction of the Supreme Court' was given by Chris Byron-Scott at the Supreme Court Library on 23 June. He described the steps involved in running a case in the Supreme Court, the types of records that are held and which are publicly available.
A social lunch at Finlayson's on the Terrace Restaurant on 17 June.
Our next function is a talk by Michael Treloar at his Antiquarian Booksellers on 13 July.

7.3 SALT Report

7.4 ALIA SA Report

8.1 Guidelines for virtual meetings

Owing the recent ALIA move towards more informal meetings, ALIA Special Libraries SA decided to hold virtual meetings alongside face-to-face ones. The trial virtual meeting held on 22 June confirmed that virtual meetings are a valid option.
In an e-mail just prior to the monthly meeting, Benjamin raised some interesting points in regards to the trial virtual meeting hosted on the ALIA chat server:
the meeting convener will need to stick to the Agenda pretty closely - the structure becomes really important (as always) - and maybe each item on the agenda needs a sub-item for comments or discussion, so that people know when its time to speak up)
the meeting convener needs to prompt (regularly and as needed) for input from meeting participants (Benjamin got the impression that people were waiting around for other people to type things; there are none of the usual facial and body-language clues to interpret)
From Benjamin's points, Silvia has developed some guidelines (See Appendix A)

8.2 Creating a private chat room for Spec Committee

Chris to talk to Adam Steer about the chat rooms - particularly how much history it keeps and how to ensure that we have a complete log of the virtual meeting

8.3 Article on our virtual meeting in the Special e-news, InterALIA, inCite

Andrew to write an article about the virtual meeting and how it went
Andrew will also include a summarised version of Sylvia's guidelines and a link to the full document

None

It was agreed that the next meeting will be a virtual meeting, hosted on the ALIA chat server in standard room SA, to be held on Thursday 5 August at 1:00pm.
Silvia to be facilitator

All Agenda items to be submitted to Silvia by 29 June 2004.

Meeting finished at 9:14am.