ALIA Special Libraries Section (SA)

Meeting minutes

8:00am Thursday 6 May 2004 at Se-Juiced, cnr Pirie Street and Hindmarsh Square, Adelaide.

1. Present

Tanya Hook, Silvia Muscardin, Vicki Richardson, Catherine Daniel, Benjamin Wheal, Kathleen Nugent, Jackie Williams, Christopher Ridler, Marie Francis, Andrew Meier

2. Meeting open

8:10am

3. Apologies

Kate Sinclair, Philip Keane, Rachel Teesdale-Smith.

4. Minutes of the previous meeting

Amended and accepted.

5. Business arising from the minutes

5.1 ISLD

• See ALIA Special E-News for report
• Many thanks to Committee Members Rachel Teesdale-Smith (visit to Michael Treloar's shop), Marie Francis (Balaena Café), and Catherine (gift for Michael Treloar)

5.2 Committee more visible

• Name badges at ISLD worked well - committee members to keep them and wear them at all events
• ALIA Special E-News: already received an answer to Rachel and Silvia's survey: the e-newsletter is read, out there

5.3 2004 AGM Motion

• Everyone is up-to-date; Chris has sent motions to all e-lists and associated groups; Chris to forward all replies to all e-lists and groups so that everybody can see where the proxies are going Very strong nation-wide support for the motion
• Trevor Wakely has volunteered to carry proxy votes to the AGM. Tom Stoddart, National Occupational Health and Safety Commission, Canberra, volunteered to stand by, should Trevor not be able to attend
• In the absence of an ALIA Special National group and state group, ACT, NSW, NT, Qld, Tas, and WA special librarians were targeted by posting a request for support via their respective ALIA state groups e-lists. ACT and Canberra members were strongly invited to attend the meeting and be a presence. Jan Martin (DSTO SA) posted the appeal to the AGLIN (Australian Government Library and Information Network) e-list
• A reply was sent to Vanessa O'Meara, Convenor of the Australian Law Library Group (ALLG) apologising for not consulting the group prior to submitting the motion, and giving explanation. The appeal to Specials was attached

5.4 Other items

• none

6. Correspondence

6.1 Correspondence In:

• Member details for proxies received

6.2 Correspondence Out:

• ALIA AGM e-mail to various ALIA groups and e-lists - Appeal for support to ALIA State and Regional group e-lists.
• Chris to post details of proxies to same group e-lists.

7. Business arising from the correspondence

None

8. Reports

8.1 Treasurer's report

• Tanya has received Treasurer Information package from ALIA + new deposit book + new receipt book
• Tanya received docket for gift and card for Michael Treloar from Catherine
• Tanya suggested that people contact her regarding reimbursements prior to the meeting so that she can bring correct money

8.2 Law Librarians' report

• The next event for the Law Librarian's Group will be on Monday 10 May at the newly-refurbished University of Adelaide Law Library. The tour will begin at 4:30pm and will be followed by dinner at Amalfi's
• The group has engaged a lawyer to help set up the incorporation of the group.

8.3 ALIA SA Report

• 25 August John Stanly visit - joint visit (Rachel volunteered to find out about this)
• Formulating new mission statement and goals for alia SA
• ALIA SA debt (for hard copy editions of InterALIA) scrapped by ALIA Office (Georgina Dale advised Philip Keane)
• Alia SA want all groups to list all events for following year in oct/nov of previous year so that they can compile a calendar of events

8.4 SALT Report (See Appendix 1 for full report)

• SALT committee members will be attending the Adelaide TAFE library studies unit graduation on Thursday 20 May
• Arrangements are coming along for the SALT 25th birthday celebrations to be held at the Lakes Resort 9 October
• National Library Technician Day will be celebrated at the Bombay Bicycle Club on Tuesday 25 May 8:00pm.

9. New Business

9.1 e-mail reports

• Vicki to e-mail rep reports for Chris to place into the minutes: precis for the minutes and full report as appendix

9.2 Making the committee more visible

• Minutes updated on ALIA Specials website by Chris - Need to look into updating information on events page
• Next Meetings: 3 June, 1 July, 5 Aug, 2 Sept, 7 Oct, 4 Nov, Dec to be advised - to be placed on group webpage
• Can also post minutes of AGM on website at the end of year

9.3 Future Events for 2004

• 1-day joint event with ALIA SA and other ALIA SA groups on co-operative purchasing (John Stanley, 25 August, Philip Keane and Rachel Teesdale-Smith)
• Joint event with ALIA Law Libraries on copyright (Vicki Richardson, date TBA)
• An A/H seminar-and-workshop on the work place relationship between the special library and senior management (see Survey on e-newsletter, beginning of August?, Rachel and Silvia)
• A library tour (listed in the Spec calendar of events sent to ALIA Office last year by Kate Sinclair)
• ALIA Special SA AGM

9.4 Library Tours

• Library tours are popular, but we are already committed to a 1-day event (1), probably day event (2), and an A/H event (3). Can we commit ourselves to a library tour, as well?
• The AGM doesn't seem to be popular. Never attended by large member-base in recent years. In the past we had good attendance when coupled with a visit to some 'special' place (e.g. Old Adelaide Gaol), or supper at a restaurant.
• Could we combine library tour and AGM?
• PROs: Library tours popular. More interesting? Better attendance?
• CONs: What if members only come to the tour and skip the AGM? Too much at the same time? Too long?
• Proposed: 4:45pm Migration Museum + 5:30pm AGM + 6:00pm 'The Chapel' Held in November: We could skip the December monthly meeting (December is usually a full-on month with Christmas parties, etc.). Held on a Friday. Proposed date: Friday 26 November 2004.
• Please, bring your thoughts on the matter at the next meeting. We should also try to come up with a calendar of events for 2005 at the October meeting.

10. Any other business

none.

11. Next meeting

Thursday 3 June 2004 at Se-Juiced, cnr Pirie Street and Hindmarsh Square, Adelaide at 8:10am.

All Agenda items to be submitted to Silvia by 31 May 2004.

12. Meeting finished

Meeting finished at 8:53am.