ALIA Special Libraries Section (SA)

Meeting minutes

8:00am Thursday 4 March 2004 at Se-Juiced, cnr Pirie Street and Hindmarsh Square, Adelaide.

1. Present

Tanya Hook, Rachel Teesdale-Smith, Silvia Muscardin, Christopher Ridler, Blan MacDonagh, Andrew Meier, Jackie Williams, Vicki Richardson, Marie Francis.

2. Apologies

Benjamin Wheal, Kate Sinclair, Kathleen Nugent.

3. Minutes of the previous meeting

Accepted.

4. Business arising from the minutes

Vicki Richardson to be Law Librarian Rep. Change of meeting location (Se-Juiced) approved. The position of Health Libraries was discontinued, as the Health Libraries group is now organised along different lines. Philip Keane to be ALIA SA Rep.

5. Correspondence

Correspondence In: None
Correspondence Out: None

6. Business arising from the correspondence

None

7. International special librarian's day flyer

Rachel to see if this event qualifies for ALIA CPD. Rachel to find out about disabled access and seating for venues. Chris to add ALIA Logo, ACN and ALIA SA details to flyer. Rachel to find out about adding event details to ALIA website via 'update' feature and via the 'events' page. Once finalised, a copy of the flyer needs to be sent to Michael Treloar.

8. Any motion for discussion at the 16th ALIA AGM Thursday 20 May 2004 (to be presented by 19 March 2004)

General consensus that the Special Health and Law Librarians' Conference should not be eliminated as it provides a space to consolidate social and professional networks with the special library context; a space for specialised cpd activities; a space for discussion of special library issues. General consensus that this issue needs to be raised at AGM. Consensus that these issues should be discussed with other state special library groups. Silvia to talk to Philip Keane about this.

9. Making the members of the committee more visible to the members of the Specials Group

Silvia raised the idea of sub-committee and committee members introducing themselves and speakers at events. Blan raised the idea of holding an 'issues' event where special librarians can discuss issues and meet the committee. General consensus that at events, the committee should wear some form of tag so that members can identify them: name badges (with stars), particular colour, flowers, etc. Possibility of using InterALIA as a means of introducing members of the committee. Andrew raised the idea of using the e-list: introduce committee members, market events, notify members of when minutes and agendas have been posted to ALIA website, etc.

10. Database of venues for spec events (CPD, AGM and Social)

Silvia proposed that whenever a venue is used, details are added to the spreadsheet about: what the venue was used for, date (month, year), what worked, what didn't + access and seating. Chris proposed that this spreadsheet be passed around all members of the committee so that it can be updated throughout the year with any information about previous events, etc.

11. Protocol for committee meeting agenda

Silvia proposed that all agenda items be submitted to her 1 week and a half before the next meeting. These will then be passed on to Chris who will e-mail them out to Committee members 3-4 days in advance. Accepted on a 3 months trial basis.

12. Protocol for committee meeting minutes

Silvia proposed that minutes be typed up and distributed to committee members ASAP. Chris proposed that he bring a laptop to meetings to type them up during the meeting in order to streamline.

13. Focus of Specials SA for 2004

This item has been adjourned to the next meeting due to lack of time.

14. Any other business

Andrew requested the meeting time be changed to 8:10am.

15. Date and venue of next meeting

Thursday 8 April 2004 at Se-Juiced, cnr Pirie Street and Hindmarsh Square, Adelaide at 8:10am.

All Agenda items to be submitted to Silvia by 29 March.