ALIA Special Libraries Section (SA)
Meeting minutes
Tuesday 1 July at 8.00am at The Left Bank, 165 Pulteney Street, Adelaide.
- Present: Sylvia Muscardin, Blan MacDonagh, Georgia Livissianos, Kristel Petrou, Kate Sinclair
- Apologies: Geraldine Wardle, Lucy Brown, Sue McArthur, Caryl Armstrong.
- Minutes of the previous meeting:
Accepted without change.
- Business arising from the minutes:
Nil
- Correspondence
5.1 Correspondence received:
Nil
5.2 Correspondence out:
Nil
- Business arising from the correspondence:
Nil
- Program of events for 2003
7.1 Mt Gambier Conference Friday 17 October - Sunday 19 October 2003
No discussion.
- 2003 Conference
Report attached at the end of these minutes.
8.1 Specials Conference Dinner:
With both Health and Law Library groups having dinners planned for after the State Library Cocktails event Monday 25 August 2003, the committee decided we should plan a Conference Dinner for the Specials conference attendees. The committee discussed possible sponsorship options and possible local sponsorship. Kate mentioned that she would be meeting with a representative from RAECO shortly and would approach them about sponsoring the dinner. Other options suggested were Dynix, those that missed out on booths at the conference, or perhaps a local wine company. Other issues discussed in planning the dinner were venue (needs to be close to State Library) - suggestions: Art Gallery, Rundle St, King William Road.
menu (set menu preferably, 2 courses or 3),
where sponsorship funds would be allocated (drinks, food etc)
The committee decided we would probably be booking for 50-60 at most, so we would have to book somewhere very soon, as the conference is only 6 weeks away.
ACTION: Georgia to ask Rodney at Art Gallery if the Art Gallery Restaurant would take a dinner booking (as they do not usually open for dinners).
ACTION: Georgia to call Caryl and find out where the Health Library conference dinner is.
ACTION: Georgia to find out where sponsorship money for Law Library conference dinner is allocated/ what sponsorship includes (ie sponsor speaks at dinner)
ACTION: Kate to speak to RAECO representative about possible sponsorship for Specials conference dinner.
- Any other business
9.1 Sylvia and Philip Keane's conference papers - Incorporate into Special's event.
Sylvia explained the content of her paper to the committee. The paper is about 10-15 minutes long. When Sylvia gave the paper at a conference Philip Keane joined her and spoke of the Health Libraries Consortia. The paper details the reasons why Zoo Libraries network (ARAZPA) would benefit from a consortium. The committee discussed possible dates on which to put this event on. The committee decided November would be the best option. No specific date set as yet.
ACTION: Sylvia to approach Philip Keane about speaking with her at this event if it is to go ahead in November.
9.2 Possible future Special's events (ie. What would the Special's committee possibly like to have an event on?)
The committee discussed having a combined Christmas function with the AGM. Date set for Wednesday 26 November 2003. Possible venue for the event/AGM may be the Zoo as there is a function room that could also provide catering, we could have a guided tour of the Zoo and have the AGM as well.
ACTION: Sylvia to ask appropriate people at the Zoo if we could use their facilities for a christmas function/AGM/tour.
The committee decided to discuss details of this event further at future meetings.
9.3 Procedure for Cancellation of events.
In response to a meeting recently cancelled at short notice, the committee discussed the procedure that is to be used if meetings are to be cancelled in the future. The committee decided that e-mails will go to all committee members from the convenor and committee members are to send a reply e-mail to acknowledge that they have received the notification of cancellation. If any members have not replied by e-mail close to the meeting, they will be contacted on the telephone details provided in the Committee Details document.
ACTION: Kristel to update Committee Details document and distribute to committee.
9.4 Feedback on Electronic Journals event
Event was well attended. 20 paying attendees. The venue was good. Sue Rockliff's talk was excellent.
9.5 Group report Jan-June 2003
Kate has received notification that she is to type up a group report for ALIA covering what we have done as a group, and what profits made etc for the period January-June 2003 and tie it in with the aims and objectives outlined by ALIA.
ACTION: Kate to type up group report and e-mail to committee and ALIA.
9.6National Policy Congress
The NPC is to be held in September in Canberra. Regional meetings have been organised for the next couple of months. No paperwork has been drafted as yet. One representative from SA will attend. The NPC will be a forum to discuss issues such as LPO, funding, guidelines, communication, national support, etc.
- Reports
10.1 Treasurers Report: The 'Electronic Journals: the QEH Experience' event took $60.00 at the door with expenses of $14.15. Our balance is currently showing minus $364.64, with $50.00 from the event to be banked. Any outstanding reimbursements from the 2002 End-of-Year function should be finalised soon as we have been able to obtain an invoice from the venue so ALIA can process the payments.
10.2 Library Technicians Report: No report presented.
10.3 ALIA SA Report: No report presented.
10.4 Health Libraries Report: No report presented.
10.5 Law Libraries Report: The law library sector is spending most of their time on organising the up-coming conference. Roz Davidson is redreafting formal letters to appropriate people regarding getting legislation put back on Scaleplus after the service was removed over 12 months ago.
- Date and venue of next meeting
Tuesday 5 August 2003 at the Left Bank Café.
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