ALIA Special Libraries (SA)
Meeting minutes
The Left Bank 1 April 2003
- Present: Kate Sinclair , Silvia Muscardin, Georgia Livissianos , Kristel Petrou, Rachel Teesdale-Smith, Sue McArthur, Marie Francis, Caryl Armstrong, Blan MacDonagh, Geraldine Wardle.
Apologies: Lucy Brown.
- Confirmation of Previous Minutes:
Minutes accepted without change.
- Business Arising
Nil
- Correspondence
4.1 Correspondence received:
| Date received |
Sender |
Subject |
| 25 March 2003 |
Liz Walkley Hall |
Media seminar |
| 26 March 2003 |
Liz Walkley Hall |
Co-Hosting seminar |
4.2 Correspondence out:
nil
- Business arising from the correspondence
Kate and Liz Walkley (conveynor ARCOM) had been in discussion/communications for a joing ALIA Special Libraries SA and ARCOM event in Strategic Planning. They have decided not to go ahead with this event, instead, hoping for an event planned for June on 'media'. This event is to combine Specials, ARCOM and possibly Public Libraries. Concern was raised that it may fall too close to the 2003 conference, but the decision was made to go ahead. Call for Specials committee members to join a sub-committee with ARCOM and possible public library representatives to help plan media event. Sylvia and Rachel agreed to be on sub-committee. Point also raised that within the joint event, still need some sort of special library focus.
ACTION: Kate to communicate with Liz Walkley and forward correspondence to committee.
- Reports
6.1 Treasurers Report: No report presented.
6.2 Library Technicians Report: The minutes of the March 2003 SALT meeting have been included at the end of these minutes.
6.3 ALIA SA Report: The minutes of the March 2003 ALIA SA meetings have been included at the end of these minutes.
6.4 Health Libraries Report: No report presented, however, Caryl reported that, once again, Health Libraries have had no formal meeting due to focussing on the 2003 Conference. Caryl also reported on the Health Library sector's Consortium and reviewing of contracts and vendors. At present Ovid is being used, having trialled Ebsco and future trials of Dialog are to take place. Mention was also made of a possible future joint Health/Specials event.
6.5 Law Libraries Report: No report presented.
- Program of events for 2003
7.1 ISLD - Tour of Artlab and Lunch at Chapel Café: Pre-orders stand at 23 (with 14 also staying for the lunch). Discussion on whether to take pre-orders and decision made to offer the pre-order option. Booking made by Rachel for 20 at Chapel Café.
Reminder publicity went out late last week so another reminder should go out later this week as event only 10 days away.
ACTON: Kristel to phone Chapel Café to find out protocol and possibility of pre-ordering and send e-mail out to Specials group including pre-order information.
7.2 Drinks at General Havelock 5:00pm Friday 4th April: Discussion on whether Specials members need to wear something (eg. labels) to identify themselves. Decided it was not necessary, as people arriving generally gravitate towards group or see familiar faces.
7.3 Future Specials planned events:
- Breakfast at Kappy's Coffee house, Flinders Street, 8:00am, Monday 5 May.
- Lunch at Eros Café, Rundle Street, 12:30pm, Wednesday 11 June.
All Special's social events can be found on ALIA website. Sue explained that Specials events are offered at different time-slots on different days of the week to allow for all member's differing schedules (eg one month a breakfast, the next a lunch, the next a drinks night).
- 2003 Conference
No conference report presented
- Any other business
9.1 Meeting Procedures: Discussion on changing meeting/agenda around to put reports at the end. This will allow those members who have to leave early to be present for the bulk of the Specials discussion on specific Specials business. This way, also, reports can be sent in later by the individual special library sector representatives. Decision made to move Reports section of Agenda to follow 'Any other business' section.
9.2 Committee members paying for special events: Discussion on whether Specials members have to pay for Specials events. Decision made at previous meeting to charge more for events. Question raised as to whether we are looking to make a profit or just to cover costs. Decision made to re-visit this at next meeting.
- Date and venue of next meeting
6 May 2003 at the Left Bank.
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