ALIA WA Library Technicians

Minutes of the meeting: 14 May 2002

Curtin University Graduate School Of Business Library, Hay Street, Perth

Opened at: 6:15pm.

1. Present: Bonnie Bruce, Brenda Ellen, Jean Broomhall, Judy Smith, Wendy Morris, Jennifer Blandford, Sharon Coppin, Claire Stokes.
   
   
2. Apologies: Beverly Dallas, Thelma Allen, Sandra Wilson, Karen Shackleton.
   
   
3. Meeting opened: 6:10pm following a tour of the new library facilities by Curtin staff member, Jo Comerford.
   
   
4. Minutes of previous meeting: Minutes of the meeting of 19th March were presented.
   Correction to previous minutes of 19 March, item 7. Should read ...may need to do an adjustment to the budget in July to accommodate the Group Mentoring catering and stationery.
   Accepted Bonnie Bruce, seconded Judy Smith.
   
   
5. Business arising from minutes:
   1. E-mail questionnaire
      Reminder to ALIA requesting response to draft e-mail questionnaire for members to canvass opinions about collecting membership information.
      Done: ALIA sent info about Privacy Act and ALIA policy on privacy of member info. Main points:
      Info must be stored in a secure place (e.g. stand-alone computer, or on disk locked up, database password protected).
      Subject must give permission in writing for storage of personal info.
      Info not to be passed on to third party.
   2. AGM venue and dinner arrangements
      AGM will be on 24 June. Han's Noodle House is available for a group booking: banquet @ $14.00 per head.
      Action: Judy Smith to book Han's for 15 people
      Action: Brenda to book room at LISWA for AGM
   3. Karen to verify that Sanctuary Golf Resort has received deposit cheque from ALIA.
      Done: Cheque has been received
   
   
6. Correspondence:
   6.1 In: E-mail: OBBL Group Promotions from Susanne Bruhn
   E-mail: LISEKA project
   E-mail: TAFE 2002 Outstanding Student Award from Andrea Vinciullo
   E-mail: Opportunity for job swap from Jenny Mitchell
   6.2 Out: nil.
   
   
7. Business arising from correspondence:
   7.1 Action: Brenda to contact Jenny to clarify position on offer.
   
   
8. Treasurer's report:
   

   1 July 2001 - 14 May 2002
   Income	$864.00
   Expenditure	$931.30
   Operating loss	$67.30

   Full report submitted to the secretary.
   
   
9. Other reports:
   9.1 SW Working Group report: by Bonnie
   Developments in hand. Had meetings 25 April and 5 May to finalise adverting brochure and prepare Registration form and information pack.
   Next meeting will be in June.
   
   9.2 Group Mentoring Program report: by Judy Smith
   2nd meeting held with 3 additional members. Group is back to 3 with some having to pull out. 2 more members should be attending on 29 May.
   Hope to settle whole group into program by June.
   Judy Smith will be replacing Bonnie Bruce as the Library Technician representative on the WA Mentoring Group as from 24 April.
   
   
10. General business from previous minutes:
    10.1 Library and Information Week:
    WA activities include the opening of the week at the Constitutional Centre, West Perth on the 20 May, LT's day breakfast at the Boatshed Café, South Perth on the 21 May and a testimonial dinner for Kerry Smith on the 24 May.
    We have 3 LT Day badges remaining from last year. After discussion with Bonnie, decided against ordering more as it is the same badge. Have ordered balloons to hopefully arrive by the LT's day breakfast.
    Action: Thelma has booked the Boatshed Café for the WALTG LT Day breakfast.
    
    
11. Board of Directors election:
    Deanne Barrett has been elected and is the WA representative. Congratulations Deanne!
    
    
12. Mentoring program:
    Consider how to get students/schools involved and aware. Some possibilities are a 'lunch bag' meeting for students and/or a wine and cheese evening for co-ordinators/lecturers and students to outline program, register student interest and get support from the schools. Maybe a mid or end of year event?
    
    
13. New business:
    13.1 The AGM will be held on Monday 24 June at 5:30pm in Room 2.9 at LISWA. All positions will be open for nomination. Your interest is encouraged as a number of the current committee members will not be seeking re-election and if WALTG is to continue, it must have a committee: 'if you're not involved, we will dissolve!'
    
    13.2 Thanks very much to Jo Comerford of Curtin University's Graduate Business School library for showing us around their new library (in a very old building: formerly the Government Printing Works) and providing a meeting room.
    
    13.3 Metadata event in July at Rosie O'Grady's will be presented by Gillian Westera and Lesley Wallace (of Curtin University)
    Action: Sandra to confirm date. Karen to arrange catering and costs. Jean to promote on WAIN and LibTech lists
    
    13.4 LISEKA Project information. More information is available from Bonnie (or check the ALIA website)
    Action: All members please read information and respond to Judy Smith (jasmith@library.wa.edu.au) with comments please deadline for comments is June 7th.
    Bonnie will give a WALTG response to the project after reviewing members' comments to Judy.
    
    13.5 Outstanding Graduate Student (TAFE) Award.
    Andrea Vincuillo advises that Elena Preiato is the winner for 2002 - Congratulations Elena!
    
    
14. Closed at 7:00pm.
    
    
15. Next meeting: 24 June at 5:30pm AGM.
    There will be no general meeting. Please meet in Room 2.9 at LISWA.
    Dinner at Han's Noodle House, $14.00 per head: banquet style.

Apologies, notices to the secretary, Brenda Ellen, ph 08 9427 3184.