ALIA WA Library Technicians

Minutes of the meeting: 19 March 2002

UWA Medical and Dental Library

Opened at: 6:15pm.

1. Present: Bonnie Bruce, Judy Smith, Judy Allan, Georgiana Ananda, Karen Shackleton, Jill Watson, Sandra Wilson, Thelma Allen and Jenne Angel.
   
   
2. Apologies: Brenda Ellen, Jean Broomhall, Beverly Dallas, Carol Metcalfe.
   
   
3. Minutes of previous meeting: Minutes of the meeting of 12 February were presented accepted Bonnie Bruce, seconded Judy Smith.
   
   
4. Business arising from minutes:

   4.1 Karen has drafted e-mail questionnaire for members canvassing opinions about collecting membership information and has sent this to ALIA for checking.

   Action: Karen to send reminder to ALIA requesting an answer.

   : Not yet done, will do

   4.2 2003 Student Grant applications (open December 2002, close March 2003.)

   Action: Bonnie to send to group for comment the details of the Grant information being considered.

   : to be done before November 2002.

   Action: Cut-off date to be determined: Judy A to draw up guidelines for discussion by working group [Bonnie, Judy A + 2 more] in July.

   4.3 Debate thank you letters to be sent to debaters.

   Bonnie to send list to Brenda for action: Bonnie sent list.

   4.4 2002 Program: Need to set dates and venues and post these to the website.
   

   Action Judy S to contact Sandra re holding a meeting at the new Medical and Dental library: either the general meeting on 19 March or 15 May, preferably in March, on another date if 19 March not available and to send details to activity page on website and to Biblia.

   : Done.
   

   4.5 Job interview skills workshop: 3-hour workshop, Saturday 13 April.
   

   Action: Judy S to check with Brenda and everyone else, and check on venue [Rosie O'Grady's].

   : Done.
   

   Action: Judy S to set program for 2002 and send to Bonnie -

   : Done.

   4.6 AGM venue: possibly Han's Noodle House back room. $14.00 per head banquet.
   

   Action: Judy S to check availability on Monday 24 June

   : Done - available.

   4.7 CPD Event 27 February: room is booked, flyers are done, Biblia notice done, posted to activities page.

   Action: Jean to post to WAIN and aliaLibTec

   : Done.

5. Correspondence:
   5.1 In: E-mail: from Alan Bundy to NPC delegates re Core Values Statement
   E-mail: from Sandra Wilson re Metadata evening
   E-mail: from Kevin Dudeney to National Technicians' Committee re last board meeting
   E-mail: from Susanne Bruhn to Office-bearers list re budgets
   5.2 Out: nil.
   
   
6. Business arising from correspondence:
   6.1 dealt with in general business.
   
   
7. Treasurer's report:
   See attached.
   May need to do an adjustment to the budget in July to accommodate the Group Mentoring catering.
   Action: Karen to contact ALIA re cheque for Sanctuary Golf Resort deposit for SW forum in September.
   
8. 8. Other reports:
   SW Working Group Report: by Bonnie
   New name for SW Weekend Workshop: 'South West Symposium'
   Fact-finding mission: 23-24 March. Publicity - need to do brochure.
   
   Group Mentoring Programme Report - by Judy S
   5 responses to call for members, but only 2 came to first meeting. Other 3 intend to come. Discussed group's objectives and goals: may need to amend these when others come. Need to start publicity for programme before the end of the academic year. Flyers for this to go to TAFE/ECU to go out with enrolment for second semester.
   
   National Library Technicians' Committee Report Changes to membership fees have been announced - with a new level for income of $30 000 pa.
   All groups have been asked to look at their budgets to ensure break even or profit on activities.
   National Policy Congress changed with state based meetings in July with 2 delegates to go to Canberra in December.
   Kevin D has written a paper based on the results of his survey of techs.
   Conference options discussed.
   
   
9. General business:

   9.1Library Week

   National Library Technicians Day Breakfast: Tuesday 21 May from 7:30am.

   Action: Thelma to research venues

   Action: Karen to get badges etc.

   9.2Budgets for 2002

   Action: Our budget is ok, but other groups need to review theirs to achieve at least break even.

   9.3 Conference Issue postings to aliaLibTec

   Jean Bailey posted 'Spring into Action' calling for discussion at the Brisbane Conference and how we might replicate this in future. This has been debated before and there is nothing new for us to add. ALIA should publish guidelines for the Superconference and then we as a group can respond.

   9.4Board of Directors Election

   Deanne Barrett is a WA nominee and we should support her for WA presence on the board.

   9.5Mentoring

   WALTG has an important role in mentoring lib techs and we should think about how to get our message about the Group Mentoring Programme and about our CPD events to the students. Ideas to Bonnie please. It might be possible to hold an evening for graduands at the end of the year as was done in 1999 at the Ocean Beach Hotel. Need to look for sponsors.

   Action: Bonnie to organise a Wine and Cheese evening for the course co-ordinators and lecturers to ask for their help to get information to students. Check first with Judy Clayden and Andrea as to best time to hold this: perhaps during mid-year break. Personal invitations to lecturers.

   Thank you to Georgiana for the tour of the library and for the hospitality. We enjoyed the venue and would like to use it again.

   Action: Brenda to write a letter of thanks to Carol, mentioning Georgiana's helpfulness.

10. Closed at 7:40pm.
    
    

Apologies, notices to the secretary, Brenda Ellen, ph 08 9427 3184.

Financial statement: 1 July 2001 - 19 March 2002