Meeting minutes for 4 April 2006

6:00pm, RMIT Swanston Library

Present: Bradley O'Brien, Carol Lomas-Fisher, Clare Bristow, Gail Schmidt, Gemma Siemensma, Karen Williamson, Kerrie Kelly (minutes), Kim Gosling, Libby Brackenridge, Linda Notley, Patricia Murray.

Apologies: Margaret Roberts, Sian Besselaar, Tania Barry.

1. Minutes of previous meeting, 9 February

Corrections:

National Library Technicians Day is Tuesday 23 May
The Victoria University representative is currently Brad O'Brien but he advised that he wants to resign this role (Kerrie to seek a replacement)

3. Activities for 2006

University of Ballarat Orientation visit, 11 February
Gemma, Kim and Kerrie attended the afternoon session. Kerrie outlined the work of ALIA and our Group. Kim presented her neXt paper outlining her career and Gemma spoke of her current work at the Ballarat Health Services Library. All speakers stressed the importance of continuing education.

Mornington Library book mobile visit, 25 February
Twelve people attended the visit at the Balnarring stop on Saturday morning. The staff provided an interesting overview of the book mobile. Most people lunched at the Heritage 3059 restaurant.

Hot off the Press, 3 March
We easily reached our maximum number of delegates and there were approximately 15 people on a waiting list for cancellations. Overall the event went very well. Kerrie noted that Sita Coaches sent a 48 seater coach instead of a 50 seater due their Commonwealth Games commitments. We utilised spare seats in Kerrie's car. Brad has examined the delegates' evaluation sheets and most comments very good. Some negative comments were received regarding the crowded facilities at the afternoon session.

Tour - National Treasures from Australia's great libraries, 27 April Gail has been working on the arrangements for the tour. A State Library of Victoria curator, Clare Williamson will be our tour guide. She will provide delegates with a background to the exhibition, selection of objects, etc. Numbers will be limited to 15 to 20 delegates and the tour will begin at 5:30pm. We will require security guard for the tour but the cost will be minimal. It was decided to organise a dinner to follow at the Melbourne Central Lion Hotel. Clare has been invited to be our guest.

Action:

Gail will get details of the cost for security
Dinner - Libby and Clare will book a table for dinner
Gemma will take RSVPs

National Library Technicians Day, Tuesday 23 May
We usually participate in the celebrations at Victoria University and hope to do so this year. We are also planning our usual celebratory dinner.

Action:

VU visit - Kerrie will contact the staff
Dinner - Libby and Clare will investigate the options

Techs on tour, 24 June
The first stop will be the State Library of Victoria. We hope to have lunch at SLV's new restaurant, Mr Tulk's but there have been delays with the renovations. Brad hasn't heard back from his contact at the RACV Club Library. Karen has a contact at St Paul's Cathedral Archives. We will need a third tour. Kerrie called for a volunteer to co-ordinate the afternoon tours.

Action:

Kerrie and Gail will organise the State Library visit
Brad will follow up on the RACV Club Library visit
Karen will contact the person at St Paul's Cathedral Archives
All - consider volunteering to co-ordinate the afternoon tours

River of Opportunities IV, 11 and 12 November
Libby and Clare have booked the function room at Albury's Hovell Tree Motel for Saturday and Sunday morning. Kevin Dudeney is the Treasurer, and a budget has been created based on 40 delegates. The registration for ALIA members will be approximately $110. Some motel rooms have been reserved for delegates, so mention ALIA or library technicians when booking. Kerrie asked that we all think about the programme and send suggestions to Libby and Clare.

Action:

All - think about ideas for the programme

Committee meetings
It was decided to hold the next Committee meeting on Tuesday 23rd May, prior to the National Library Technicians' Day Dinner. The meeting scheduled for 6th June has been cancelled.

3. Technotes

After discussion, it was decided to post Technotes on our web page and make it available to all. Kim advised that it should be produced in MS Word.

Action:

Kerrie will produce the April issue and send it to Kim
Kim will send it along to ALIA NO

4. Convenor's report

Activities and news have been recorded elsewhere in the minutes.

5. 'Me!bourne - 20 years on ... '2007 Conference news

Gail reported on the venue that has been selected and the meeting was sworn to secrecy. Our Project Manager at ICMS, Patty D'Cruz is working on the contract. Kerrie outlined the Themed tours that are scheduled on the Tuesday prior to the formal Conference opening. The Tours starting point will be the State Library of Victoria. Delegates will be able to select a morning or afternoon of tours according to their interests.

6. Treasurer's report

Tricia reported that a substantial profit was made from Hot off the Press.

7. Other Business

Tafe representatives
Kerrie will contact the Course Co-ordinators at Victoria University, Swinburne and University of Ballarat to ask for nominations.

Next meeting: Tuesday 23 May at the National Library Technicians' Day dinner venue (to be advised)

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