Annual General Meeting minutes

Meeting held on Saturday 20 August 2005 at ACU Banyo Library.

Meeting opened at 3:10pm

Present:Trish D'Arcy, Sharon Uthmann, Anne Collins, Jo Wickham, Rowena Brannigan, Louise Howard, Anna Johnson, Louise Peterson, Margaret Mowberry, Kerry Coombs, Kaye Parfitt, Anne Moodie, Kim Mussche, Beth Purcell, Gina Tom, Jennifer Parker, Margaret Rol, Elizabeth Harvey, Jennifer Randolph, Helen Trochoulias.

Apologies:Mary Brewer, Marion Boyd, Robyn Sanders, Jo-Anne Dusha, Elaine West, Robyn Carlile, Jennie Nicholl.

Minutes of the previous committee meeting

Trish moved that they be accepted, Rowena seconded

Business Arising

Trish nominated herself for position of Treasurer on the National LT Group and was elected unopposed.
Discussion about meeting venues and different ideas for LIW. Jennifer Parker suggested that the Qld LT Recent Grad Award be presented at the QUORUM trivia night.
Trish reported that the Qld LT group is well received by the QUORUM group at the meetings.

Correspondence

Correspondence Out

Sharon Uthmann to group re: WA LT Group's advertisement Career Development for LT's asking if this would be a good workshop to hold in Qld.
Sharon Uthmann to group re: reminder to send contact details to her for updating the Office Bearer's page on Qld LT group site.
Sharon Uthmann sending out minutes of the meeting 11 July 2005.
Sharon Uthmann to LibTec list advertising ACU Banyo Tour and Meeting.
Sharon Uthmann to group re: upcoming QUORUM Nerd focusing on neXt conference and whether we should team up with them.
Trish D'Arcy to Kerrie Kelly nominating herself for Treasurer National LT Group.

Correspondence In

Kerri to LibTec list calling for members to vote for Kevin Dudeney or Rebecca Evans for convenor of the National LibTec group.
Kerri to LibTec list informing members of new National LT group office bearers....
Jennifer Dyer to group congratulating us on coming up with the ACU Banyo Tour and meeting as an pre-conference event.
Rebecca Evans to LibTec list calling for photographs from LT groups for a LT Photo history she is compiling.

Business arising from correspondence

Nill

Treasurer's Report

A few things to note:

There has been no financial movement since the last meeting to report.
I would like to propose that we maintain a float, we are entitled to have up to $300, I think a float of $100 would be more than adequate.
We start planning the Annual Budget for January to December 2006. This needs all activities to be listed (general ideas only) and any associated costs estimates of expenditure or income. This must be submitted by 1 November.
We also need to forward our six-monthly report by 1 November.
Trish had a query about needing funding for a QUORUM event, if you could please contact me directly with the details I'll fill in the blanks. Funding of $300 should not be a problem, was it in our 2005 plan sent to ALIA last year? Please send me all the details so I can start on this.
Do we also need to lodge a group application form to continue our group for next year? From what I have read so far I believe we may have to, could I have clarification.
How pro-active are we at getting our events into Incite? If the answer is not very, we should be more diligent.
I believe we also need to submit an end-of-year progress report by the 15 November?

General Business

QUORUM NERD
The QUORUM group is organizing a NERD (News Events Review Discussion) for the Library and Information Technicians Conference (NeXt) on 29 September venue TBA. Sharon had been asked by Fi Doyle to ask if anyone would like to speak at this meeting. Possible speakers include:

Margaret Mowberry - Qld LT award winner
Peta Shine - Speaker
Anna Drew - Speaker/Qld LT award winner
Louise Howard/Peterson?? - First Timers view
Trish D'Arcy - Convenors report

2006 Brisbane Careers & Employment Expo
Sue Hutley put in a proposal to ALIA national office to host a stand at the Expo next year to promote ALIA. Trish and our group supported this - $300 possibly to go in next years funding request - Trish to liaise with Jo - or fund raise it. Waiting for outcome from the next ALIA Board meeting - deferred to next meeting.

Funding for Group to be in by the end of October

Another meeting has been organized to discuss this on Monday 12 September.

E-mail List of New QLD LT Members
Jennifer Parker will send details on how to do this to Sharon Uthmann. Also promote that new members must make sure they tick the Qld LT Group box if they wish to receive notification of events etc. --- possible email to LibTec List.

Next committee meeting: 12 September 2005 Venue: 3 Monkeys, West End.
Meeting closed at 3:45pm.

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