ALIA Information Literacy Forum

Meeting minutes

Tuesday 12 October 2004

Minutes by Helen Partridge, 13 October 2004

Present: Lesley Ngatai, Helena Zobec, Helen Partridge, Anne Lloyd, Cathy Costa, Mark Jones, Mandy Lupton
Apologies: Jane Knowles, Liz Burke, Lynn Mcintosh

1. 2004 Online Forum

The committee discussed the problems in running this year's online forum. It was noted that October is a very busy time of year and perhaps is not the best month for holding the forum. Earlier in the year may be better. The option of holding monthly topics instead of an annual forum was considered. It was also pointed out that the group members may themselves want to become more involved with the group activities (i.e. offer they expertise in some way) instead of the committee always determining the path to be followed for the year. The committee discussed the difficulty in running the forum when the wants and needs of the group members were not fully known. It was pointed out that the last survey of the group members took place in 2002. The committee agreed that instead of the online forum that a survey of group members should take place. By doing this the committee will be better informed as to who is part of the group and what their needs, wants and expectations are. Lesley will contact ALIA about their support in the administration (i.e. if an e-survey is used ALIA could host the survey and collect the responses). Mark offered to convert the survey into a web-based survey if they group chose this path for implementation. The committee agreed to hold off on any decisions on future activities until survey was administered and data analysed. It was agreed that the survey should take place early November.

Action: Lesley will forward to the committee the 2002 survey for comment.

Action: Lesley to contact ALIA regarding possibility of hosting the instrument as a web based survey.

2. National Policy Congress

Lesley informed the group that Helena would be attended the NPC in November.

3. Group Annual Report

Lesley informed the group that the report is being drafted and will be submitted in November. Lesley indicated that the primary expense for next year's budget would be the production and distribution of the newsletter in print form. The possibility of stopping (or reducing) the print production was discussed. Lesley will enquire as to who is receiving the print newsletter and whether an online version would be possible in the future. As part of the process each committee member is asked to confirm if they will be continuing on in their role on the committee next year. Helen and Lesley both indicated they would continue as Secretary and Convenor, respectively. Mandy, and Anne would continue as committee members. Cathy was not sure of the impact of other work commitments next year.

Action: All committee members to inform Lesley of their involvement with the committee for 2005.

Action: Lesley to enquire about the production of the print newsletter - who is receiving it and whether it is really needed (i.e. perhaps an e-version instead?)

4. Next meeting

4:00pm 14 December 2004.