ALIA Asia Pacific Special Interest Group

Minutes of the meeting 25 August 2002

1. Present: Jeanette Regan (convener), Jill Haynes, Amelia McKenzie, George Miller, Deveni Temu, Marie Sexton (minutes)
   
   
2. Minutes:
   2.1 The last minutes of the last Committee meeting for 4 June 2002 were presented.
   
   
3. East Timor meeting 7 August 2002: There was general agreement that the meeting had gone well with a number of positive outcomes.
   1. Contact had been made between Friends of UNTL and Canberra Friends of Dili (Jill to report next item).
   2. There had been a Resolution proposed at the meeting on a Timorese heritage preservation project by Mr Anwar Galla, representing International Commission on Museums-Asia-Pacific. He suggested the involvement of the IFLA-PAC (Preservation and Conservation) Program hosted by the NLA. Marie said that she would prepare a letter for Jeanette to sign to send on to ICOM: Asia Pacific Branch and NLA IFLA PAC.
   
   
4. Canberra Friends of UNTIL: Jill reported that a meeting would be held on Tuesday 27 August at 5:00pm. in Training Room D, 4th floor, NLA.
   Invitations have been sent to those who responded to the request for interested names at the meeting on 7 August.
   Canberra Friends of Dili are also invited.
   
   
5. ALIA Biennial Conference September 2004: Jeanette would contact ALIA National Office and pass them our response to their offer.
   
   
6. IFLA Interlending Conference Sydney October 2003: Item 6 Jeanette was approached by Sandra Reid, ALIA National Office, to see if it would be viable to approach AusAID for funding assistance for colleagues from the Pacific to attend this conference below.
   Full details of the workshop are on ALIAnet with a link to the registration form.
   
   
7. APSIG finances: Amelia has talked to ALIA National Office and has established:
   1. our budget submitted in early 2002 was not accepted although ALIA agreed that it would fund the newsletter, the PO Box and had recently agreed that it would pay mileage for the speaker Judy Blood for the meeting on 7 August.
   2. ALIA had a principle of not funding meeting costs such as refreshments. Groups are expected to largely fund their own activities.
   It was agreed that Amelia would submit an updated budget advising ALIA that APSIG had no hopes of any large revenues; also, requesting $100 ($25.00 for 4 meetings) to pay for expenses.
   From now on, a box for Gold-coin donations would be set up near the door of meetings and all publicity for open meetings would contain the information: 'Entry by Gold-coin donation. Refreshments provided'.
   It was noted that in case this discouraged attendance extra effort would have to be spent on attracting an audience. It was noted that publicity on the ANU campus had been successful in drawing attendees to the 7 August seminar.
   Jeanette offered to organise a suitable donations box.
   
   
8. Newsletter: Sharon is compiling an issue at present.
   Amelia noted Sharon has not yet requested any payments for the Newsletter.
   The ALIA mechanism appears to be for Amelia to consolidate invoices from Sharon and request payment to be made to her. A more accurate indication of the annual newsletter costs would also be useful for the updated budget. To be discussed further by Amelia and Sharon.
   
   
9. APSIG ALIA e-mailforum: Deveni would activate shortly. Committee members agreed this would be a useful way of informing and cosulting the wider APSIG membership on developments including posting minutes of meetings and the newsletter.
   
   
10. Events:
    10.1 Tuesday 17 September 5:00pm.
    Deveni would prepare a flyer which could be put up at ANU, NLA, etc.
    The notice in the proACTive would ask for RSVPs and would state 'Cost: Gold-coin donation at the door. Refreshments provided.'
    He had organised a display and would provide a talk himself with two volunteers.
    
    10.2 Tuesday 29 October 12:30pm Travellers' Tales
    As far as arrangements for refreshments, etc., the experience at St Marks would be useful.
    A third speaker was still needed in addition to George Miller and Ewan Maidment. Members were asked to follow up any contacts, including a colleague recently returned from Cambodia who had attended the East Timor seminar.
    
    
11. Next committee meetings:
    Tuesday 3 September 12:30pm-1:30pm, Training Room D, NLA
    Tuesday 22 October 12:30pm-1:30pm, Training Room D, NLA