ALIAWest Minutes

Minutes for the Meeting held on Thursday 7 February 2008, 5pm at the Department of Health Library.

1. Attendance:

Jill Benn, Michelle Brennand, Camille Peters, Natarsha Larment, Marg Lundy (Minutes), Linda Papa, Liam Casey, Paige Luff

Apologies: Liz Burke, Carolyn McDonald, Vicky Carlyon

2. Minutes of the Previous Meetings

December 2007 Minutes accepted as an accurate record.

3. Business Arising

3.1 Biblia Blog

Jill Benn tabled the Biblia Blog Responsibility Roster. Paige Luff offered to be the Administrator. She and Jill will liaise to discuss the responsibilities of this role.

3.2 2007 Sharr Medal

Michelle Brennand reported that the structures and frameworks have been reviewed and the content on the web site updated. Nominations have been called for and interviews will be held in March/April. The interview panel will consist of Margaret Allen, Jill Benn and Michelle Brennand. Michelle Brennand is working on the planning for an event to confer the Medal.

3.3 ALIAWest Budget Proposal for 2008

Jill Benn informed the Meeting that ALIA had requested this proposal be reviewed, as they will not sponsor awards such as the Sharr Medal. She then tabled the rewritten version, which was accepted by the Committee. She will forward it to ALIA tomorrow, copied to all Committee members.

Michelle Brennand will explore sponsorship of the Sharr Medal from 2008 onwards.

3.4 Mentoring

Linda Papa will update the ALIAWest website to incorporate mentoring support. She will present a proposed paragraph (to be posted on the site) to the Committee before the next meeting. She reported that 2007 finished well for the GuMP Mentoring Group and that there was interest from the New Graduates to form its own discrete group in alignment with other states. The Mentoring Group as a separate entity has now been wound up and will be welcomed under the auspices of ALIAWest. It will be added to Standing Items of the Agenda for future Meetings. The Committee has encouraged the WA representative for New Grads to attend ALIAWest meetings.

4.New Business

4.1 2008 Planning – roles and responsibilities, meetings, etc

Jill Benn tabled schedules for Committee Roles and Responsibilities and Committee Meeting Schedule. Liam Casey offered to take on the role of Deputy Convenor for 2008. He and Jill will exchange Meeting dates to suit their travel itineraries. Jill will revise tables and e-mail them to all Committee members.

4.2 2008 Icebreaker event Discussion took place regarding the timing and venue for this event. Liam Casey will investigate the possibility of utilising the new Curtin Learning Space and Linda Papa will find out the date of Steven Michael Stephens’ Perth presentation. It was moved that we invite Kay Poustie to the Icebreaker to honour her for her recent Medal of the Order of Australia (OAM) award. All to give some thought to other possibilities if these are not available.

4.3 RFID WA event (Excellence Award for 2007)

Discussion regarding the date and catering needs for this event. Natarsha Larment will contact ALIA to ask about the dates and if we can charge entry for this event. She'll also investigate whether the State Library would be available and suited as a venue.

4.4 Visits to Library Schools

Natarsha Larment has a presentation that would be suited for such a visit. Jill Benn and Michelle Brennand will liaise with Glenn Pass (ECU Lecturer) to discuss suitability of visiting as part of a lecture at a suitable time.

5. Other Business

5.1 Kevin Hennah program - Interactive Libraries

Natarsha Larment discussed whether ALIAWest is prepared to be involved in this program in June 2008. It is described as a “Interactive Libraries – rethink, reinvent, rejuvenate…a dynamic full day merchandising and space management workshop (with a ‘how to’ focus) that showcases innovations in library interior design, etc..." . To be discussed further next Meeting.

6. Standing Items

6.1 Treasurer's Report

Marg Lundy tabled the 2007 Job Transactions Report form ALIA with accompanying notes. She also tabled the final Report from the Leading Libraries/Christmas event.

6.2 Planning calendar

Jill Benn will get the electronic copy of the Planning Calendar from Liz Burke; reformat, then resend to Committee members.

6.3 Report on ALIA Board of Directors Meeting

Michelle Brennand tabled reports of Meetings in December 2007 and January 2008. These results are available for further perusal on the ALIA web site. Michelle suggested that ALIAWest consider closely examining the Policy Reviews and announced that she will be standing for election as a Director again this year.

6.4 Initiative with PLA

Michelle Brennand reported that the initiatives in 2008 would be the final two Leading Libraries events as well as the 'Stepping into Management' initiative. She will organise a meeting with Liz Burke, Linda Papa and Vicky Carlyon to hand over the information. Viv Barton is the new Chair of PLA for 2008. Michelle will also meet soon with Allison Sutherland and Rebecca Moore to discuss 2008 actions further and will report back to the next ALIAWest Meeting.

7. Next Meeting

Thursday 06 March 2008 at 1700. Carolyn McDonald will host this Meeting.

The meeting closed at 1830.