ALIAWest Minutes

Minutes for Meeting held Thursday 6th December, 5.30pm at the State Library of WA

1. Attendance:

Liam Casey, Linda Papa, Camille Peters, Natarsha Larment, Jill Benn, Liz Burke, Carolyn McDonald

Apologies: Monika Szunejko, Alissa Sputore, Marg Lundy, Michelle Brennand

2. Minutes of the Previous Meetings held 8 November 2007

The minutes were accepted as a true and accurate record of the meeting.

3. Business Arising

3.1 The future of Biblia

Positive feedback has been received about the implementation of Biblia as a blog. There was discussion about how the committee will coordinate the management of the blog. It was acknowledged that regular postings are required for it to be successful.

It was decided there will be a roster, with 2 people each month, managing the blog. Jill will 'invite' Paige and Liam to be administrators.

There was discussion about the need to encourage contribution from members of items that they felt relevant, but that ALIAWest committee members will not solicit posts on particular topics.

Liam to ask Con to put a link from librariesinteract.info to Biblia.

3.2 Group Succession Planning

Alissa and Monika are retiring from ALIAWest. The group thanked them for their contribution.

3.3 2007 Sharr Medal

Work is progressing. The link needs to be updated. There is uncertainty and concern about who owns the cast/design of the medal. This needs to be clarified.

3.4 ALIAWest End of Year function

The joint event with PLA was successful as the venue was at capacity with an attendance of 70 people. There was quite a bit of positive feedback. Consensus that the joint event with the PLA didn't feel like the ALIAWest end of year function.

3.5 PLA Proposals

ALIAWest is happy to support Stepping in Management Training

3.6 3.5 ALIAWest Budget Proposal for 2008

Budget is due at the ALIA office by 16th December (Sunday). Proposals greater than $1,000 go to ALIA Board. Submissions for special funding will be:

• PLA Stepping into Management
• Inge Lundon
• Sharr Medal
• Unconference

4. New Business

4.1 New committee for 2008

Convenor – Jill Benn
Secretary – Carolyn McDonald
Treasurer – Marg Lundy
Website Coordinator – Linda Papa
e-list Coordinator – Camille Peters
Mentoring Group Representative – Linda Papa
Committee member – Michelle Brennand (ALIA Director)
Committee member – Liz Burke
Committee member – Liam Casey
Committee member – Natarsha Larment (ALIA Local Liaison Officer, WA)
Committee member – Paige Luff
Committee member – Vicky Carlyon
Carolyn will collate and circulate contact details.

4.2 Mentoring

Discussion about including mentoring (GUMP) as a sub-group of ALIAWest, and the relationship between the Mentoring group and New Graduates group. Linda offered to become the Mentoring group committee member.

Linda offered to circulate some information for discussion, which would provide some further direction.

5. Other Business

6. Standing Items

6.1 Treasurer's Report

There is no treasures report

6.2 Planning Calendar

The planning calendar needs to be updated for 2008

6.3 Report on ALIA Board of Director's Meeting

There has not been a Board meeting

6.4 Initiative with PLA

Leading Libraries committed to holding four events, and there have already been two. Jill has been involved as the ALIAWest member, but it was always intended that this role would rotate. Other members now need to get involved, and it would be better if 2 people at a time participated in the organizing group.

De-briefing for the event is coming up early in the new year, so it would be good to have people nominate now.

Events for 2008 were suggested for May, and maybe July.

7. Next Meeting

Schedule of meetings for 2008 were discussed. They will continue to be held monthly at 5.30pm on Thursdays. We will aim at improving preparation for meetings. Papers will be distributed in time for members to read them prior to the meeting. Meetings will be scheduled for an hour and half, but the chair will hold members on track and aim for an hour.

Next meeting February 7th, 2008, 5.30-7pm
Host: Marg Lundy, Department of Health (the building is well signed),189 Royal Street, EAST PERTH.

On entering the building, ask at the Commissionaires' Desk for me and they'll call me to bring you into the Library. Please note: For those using public transport, the Yellow Cat (running east) has a stop right outside the Department of Health - Stop #35. Allow about 20 minutes from the Wellington Street Bus Station at that time of evening.