ALIAWest Minutes

For the Meeting held on the Tuesday 5 June Cambridge Library at 5.00pm

1. Attendance:

Liz Burke, Marg Lundy, Carolyn McDonald, Michelle Brennand (minutes).

Apologies: Alissa Sputore, Jill Benn, Camille Peters, Natarsha Larment, Alissa Sputore, Monika Szunejko and Linda Papa.

2. Minutes of the Previous Meeting

Accepted as an accurate record.

3. Business Arising

3.1 The future of Biblia

No further action.

3.2 Sharr Medal

No further information as Monika Szunejko absent from meeting.

3.3 Unconference

Date has been confirmed as 3 August 2007 and venue confirmed as State Library of Western Australia. Monika Szunejko and Carolyn McDonald scheduled to meet with CEO State Library to discuss arrangements and cost implications of facilitator proposal.

Restaurant availability for Unconference dinner: to be held directly after the Unconference has been confirmed and a booking will be made at Annalakshmi restaurant.

3.4 Public Libraries Australia Proposal

Michelle advised that PLA has been successful in application for sponsorship from Borders and are awaiting formal correspondence confirming arrangements. Michelle also advised that the guest speaker has been confirmed as Dee Roche (AIM and UWA) and will be speaking on networking and leadership. She has offered her services free of charge, which is most appreciated.

The program of events will now be confirmed and advertising of the event will be organised as soon as possible.

The committee asked about room capacity, cost to hire venue and cost of catering as well as capacity to cater for dietary requirements. Answers to these questions will be provided back to the committee before the next meeting.

3.5 Visit by ALIA Executive Director , Sue Hutley

Michelle confirmed that Sue Hutley, Executive Director of ALIA will be visiting Perth after IFLA. Liz Burke to contact Sue to confirm her arrival dates and to organise an event around Sue's visit.

It was agreed that Sue's visit should try to coincide with the celebrations of ALIA's 70th birthday and to that end the Sharr Medal will be presented at the same event.

Liz will liaise with the CEO of the State Library once Sue Hutley's dates are known to organise a date for the proposed function.

3.6 ALIA's 70th Birthday celebration

See item 3.5

3.7 Group succession planning

No further progress to date.

3.8 Nexus Study

After a brief discussion it was agreed that Liz Burke would be ALIAWest's representative on the working party proposed by the State Library to progress the concept of a joint study in WA using Nexus data. Michelle Brennand will be Liz Burke's proxy as required.

The meeting was advised that anticipated costs would be around $4,000 including research by Gilliam Hallam and travel costs. Liz Burke advised that she had approached John Arfield (University Librarian, UWA) who had indicated that UWA supported in principle, the idea of WA information being sought from Filliam Hallam and would be wiling to contribute to the costs of the research and travel . Michelle Brennand advised that Margaret Allen (CEO State Library) had also indicated that the State Library was also willing to assist with costs.

The working party would be responsible for developing the scope/brief for the research required for WA.

4. New Business

There was no new business to discuss.

5. Other Business

5.1 RFID

Carolyn McDonald advised the meeting that the State Library and LocLib had recently hosted a RFID information day with Alan Butters as keynote speaker. As Alan's work on national and international RFID standards is of benefit to everyone in the library and information section, Carolyn suggested that organisations be made aware of the ability to offer donations to Alan's work. More information will be provided once it is available.

6. Standing Items

6.1 Treasurer's Report

Nothing to report.

6.2 Planning calendar

Nothing to report.

6.3 Report on ALIA Board of Directors Meeting

Michelle advised of the following forthcoming activities/new from the ALIA Board of Directors:

• Draft guidelines on e-lists to be circulated to membership for discussion;
• Membership satisfaction survey;
• Review of the management of conferences;
• Review of the Professional Publishing Program (Incite, AARL and ALJ)
• Brisbane bid for IFLA 2010;
• Review of seminal statements have been completed after feedback from the membership

7. Next Meeting

Tuesday 3 July at Blake Dawson Waldron (to be confirmed).

The meeting closed at 6.30pm.