ALIAWest Minutes

For the Meeting held on the Tuesday 1 May in Room 2.9, State Library of WA, at 5.30pm

1. Attendance:

Alissa Sputore , Camille Peters, Liz Burke, Marg Lundy, Michelle Brennand, Natarsha Larment, Carolyn McDonald (scribe), Monika Szunejko.

Apologies: Linda Papa, Jill Benn.

2. Minutes of the Previous Meeting

Accepted as an accurate record.

3. Business Arising

3.1 The future of Biblia

Jill has indicated that ALIA is not currently able to host a blog. Carolyn indicated that SLWA is also not in a position to host a blog at present. Discussion about whether we should plan for a printed (ie a pdf online version).

Carolyn will rewrite her paper, discussing the issues around using a public blogsite. Michelle offered to contact ALIA to get more information about their future directions.

3.2 Sharr Medal

Candidates have been interviewed and the recipient has been selected. Award will be presented at a function in August celebrating ALIA's 70th birthday. Marg will arrange to get the medal cast. Monika will arrange the board.

3.3 Unconference

Preferred date is Friday 3rd August, which is country library week. Date will be discussed and confirmed with Kathryn Greenhill.

Facilitator - suggestion from a UWA facilitator with a cost of around $1,000. Monika and Carolyn to discuss inviting Paul Reynolds with Marg Allen

3.4 Public Libraries Australia Proposal

Meeting has been held and Michelle and Jill attended.

ALIAWest are only involved in the lunches. The first lunch is set for 25th July. Dee Roche from AIM is a possible speaker. Rebecca is going to try to contact her. Jill has requested help from Alissa for developing promotional material, and Marg for handling payments. Marg will be away, but happy to organize the payments, which should be by cheque or cash preferably (EFT or credit card are possible but more difficult). We cannot accept purchase orders. The group are looking for sponsorship. About 40 are expected, with the cost no more than $30-$40. Lunches are planned for 4 times a year, at different times.

3.5 Visit by ALIA Executive Director , Sue Hutley

Sue could possibly be a speaker at a November meeting, perhaps for a high tea. Liz has emailed Sue regarding her availability and is awaiting a response

3.6 March Icebreaker

Monika has emailed her costs, but waiting for money. Receipt has been sent to Janet. Monika is to follow up with Janet.

3.7 Library and Information Week (LIW)

Jill is away for 2 months. Natarsha offered to take on the role of maintaining the LIW website.

3.8 Special Librarian of the Year Award

ALIA would pay costs of the Award but we need to recoup them. Liz feels this is an onerous task given the expenses and time already associated with the Sharr Medal to which the group is already committed. It hasn't been awarded for a couple of years. It could be broadened to an Information Professional award or similar. It was sponsored, for $250 plus cost of the trophy. This came up because Sue Hutley emailed Liz, because the web page needs revision.

It was the feeling of the meeting that we cannot support two awards, both in time and money. Other awards are more national. The Sharr medal review group wants to tighten up the conditions to WA residents. ALIA have been requested to remove the web pages - pervious winners should still be listed.

3.9 ALIA's 70 Birthday celebration

This needs to be at SLWA. Monika will check Margaret Allen's availability. 20th August is ALIA's actual birthday.

3.10 Group succession planning

It was suggested that the convenor be a single year, but commit to being on the committee for 2 years. Discussion around when members should change over. We don't need to hold an AGM. Liz will email options to members

3.11 Meeting schedule for remainder of the year

Action complete.

3.12 WA ALIA convenor's meeting

Action complete.

4. New Business

4.1 Web coordinator for May and June 2007

Natarsha will take on the role of Web Coordinator during May and June during Jill's absence

5. Other Business

5.1 Nexus study

Gillian Hallam's research on workforce. Suggested that we explore further to see who would be interested in a joint study for WA - Margaret Allen, Loclibs, ALIAWest, WAGUL?

Did ALIA already pay and how was the data disseminated? Michelle will follow up.

6. Standing Items

6.1 Treasurer's Report

Treasurer's report was tabled and accepted.

6.2 Planning calendar

Liz has emailed updated calendar.

7. Next Meeting

5pm Tuesday 5 June, hosted by Michelle Brennand Reading Room, Cambridge Library

The meeting closed at 6.30pm