ALIAWest Minutes

For the Meeting held on the Tuesday 3 April at 5.30pm Morley Public Library, Activity Room

1. Attendance:

Jill Benn, Michelle Brennand, Marg Lundy, Alissa Sputore , Monika Szunejko, Camille Peters, Linda Papa.

Apologies: Liz Burke, Carolyn McDonald, Natarsha Larment.

2. Minutes of the Previous Meeting

March Minutes to be finalised - acceptance to be deferred to the next meeting.

3. Business Arising

3.1 The future of Biblia

3.2 Sharr Medal

Interviews were conducted on 27th March, and the interview panel has chosen a preferred candidate to receive the medal.The committee has endorsed the panel's decision - Liz will formally announce the successful candidate at the next meeting.

The Sharr Medal needs to be cast - the ALIA National Office has agreed to pay for casting on the condition that ALIAWest recoups this cost over the year.Marg has the details of where the medal casting and board striking was done in the past.

Monika informed the Group that the Sharr Medal board will be hung at the State Library, near the bust of Ali Sharr.

The Sharr Medal is currently scheduled be presented on Monday 20th August as part of the ALIA 70th Birthday celebration.

3.3 Unconference

A wiki has been created - Monika will supply the URL to the ALIAWest committee.The Unconference working party is still to decide on a date - at this stage it will be sometime after Easter and before July.Pricing and timing are still to be determined.Monika will check if Annalakshmi Restaurant will be available for the Unconference dinner.

3.4 Public Libraries Australia Proposal

Jill and Michelle attended a meeting with PLA on 20 March.The PLA and ALIAWest will organise four networking lunches per year.

It is suggested the first lunch be a major event, and the remaining three lunches to be more casual.

The first lunch date is yet to be determined - possibly in May - dependent on Liz's availability.The speaker and venue are yet to be determined.

PLA's proposed Career Forums have the potential to be opened up beyond the Public Library Sector.Career Forum topics include Collection Management, Budgeting, and Strategic Planning.Speakers for these will mostly be volunteers (eg. CEOs, Directors and other leaders willing to share knowledge and advice).

Michelle will forward minutes of the PLA meeting to the ALIAWest committee.

The next meeting with PLA is scheduled for 12th April.Jill will attend and report back on this.

3.5 Visit by ALIA CEO, Sue Hutley

Sue Hutley will be invited to speak at one of the Networking lunches (see 3.4), perhaps in November.Liz will contact Sue for a preferred date.

3.6 March Ice-breaker event

This was considered a successful event.32 people attended (27 members, 3 students and 2 non-members) from a variety of library sectors (tertiary, specials and public).Socialising amongst attendees predominantly occurred before the tours.Very few people stayed to socialise after the tours. It was considered that the early time suited many people.

$170 was received, $65 was spent on food.Monika will provide the costs for drinks to Marg as soon as possible, so that the net takings can be banked promptly.Some of the tea, coffee and cups will serve to cater future events.

Jill will extend thanks to Dan Archibald on behalf of the committee for hosting this event.

3.7 Initial planning for May LIW event

ALIAWest will host LIW Events page on the ALIA website.Jill will prepare a page and post a message to WAIN inviting libraries to include their events on this LIW page.

3.8 Special Librarian of the Year Award

To be discussed at the next meeting.

3.9 ALIA's 70th Birthday

Marg contacted Health and ARL groups regarding the 20th August as a proposed birthday celebration evening and received positive response.Linda to contact GuMP and WALT.Liz to contact Natarsha for other WA ALIA groups to contact.Jill will check with Liz regarding a preferred venue.(SLWA and Oxford Hotel cellar were suggested as potential venues.Linda will check with Oxford Hotel regarding cost and capacity.)

The Sharr Medal will be presented at this event.

Monika suggested that, where possible, "ALIAWest celebrating ALIA's 70 birthday" be included in signatures on email correspondence.

4. New Business

4.1 Group Succession Planning

Liz would like to suggest that the term of the Convenor be one year and that the out-going convenor remain on the committee for the following year to assist the in-coming convenor make a smooth transition.

It was suggested to combine an AGM and Christmas function.It was suggested that a date and venue be set ASAP.Michelle advised that an AGM is not compulsory.

It was decided to discuss an ideal time to call for the next group with Liz at the next meeting.

It was suggested to perhaps include a brainstorming session (similar to last year).

4.2 Meeting schedule for the remainder of the year

Marg is only available to host the final meeting for the year.Jill will allocate hosts to the meeting schedule for the remainder of the year.

5. Other Business

5.1WA ALIA Convenors meeting

Michelle has invited all WA convenors of ALIA groups to meet for lunch on 27th April.Liz will attend.

6. Standing Items

6.1 Treasurer's Report

Marg reported that there is no change in banked monies or financial situation until the recent Icebreaker costs are finalised.She will report on these at the next meeting.

6.2 Planning calendar

See 3.2, 3.3, 3.4, 3.5 and 3.9.

7. Next Meeting

Tuesday 1st May 2007, hosted by Carolyn McDonald, State Library of WA.

The meeting closed at 6.30pm