ALIAWest Minutes

31 October 2006 meeting minutes

Minutes of ALIAWest meeting held on the 31 October 2006 in the Library Meeting Room, UWA at 5:30pm

1. Attendance:
Jill Benn, Michelle Brennand, Liz Burke, Natarsha Larment, Carolyn McDonald, Linda Papa, Aissa Sputore, Alison Sutherland.

Apologies: Marg Lundy, Camille Peters, Monika Szunejko.

2. Minutes of the Previous Meeting
As this was the first meeting of the new committee there were no minutes to consider.

3. Business Arising

4 New Business
4.1 Committee Positions
Those present indicated what positions they were interested in. Marg Lundy had indicated her willingness to be Treasurer. Camille had indicated her willingness to be List Owner. Liz will speak to Monika about her interests. Liz will also prepare a list of committee members and the positions they occupy.

There was some discussion about Biblia and how we could continue to support this publication. Carolyn and Jill will investigate options and prepare an issues paper for consideration by the committee at the next meeting. Once the committee decides how we can support Biblia we will advise the ALIA Office and the library and information community in WA via WAIN.

It was recommended that committee members who are not already members of the ALIAWest e-list log onto the ALIA page to join.

4.2 Schedule of Committee Meetings
The committee will meet monthly. Tuesdays were the preferred days. Meetings will be from 5:30pm for an hour. Members will take turns hosting the meetings and the host will be responsible for taking the Minutes. Liz will prepare a schedule.

4.3 Planning Calendar
Liz distributed a draft planning calendar which will assist the committee in planning regular events and activities such as the annual budget submission to the ALIA Office. The committee agreed it was a good idea and suggested a couple of additional items to include. Liz will update and distribute. The planning calendar will by a dynamic document - as events and activities are identified, it will be updated and re-distributed.

It was acknowledged that the Sharr Medal call for nominations needs to go out now. This will allow us to make an award to a 2006 student. Liz will draft an email to go out on WAIN and Alison will check for accuracies. Jill will ensure the information about the Medal on the ALIA website is up-to-date. Michelle, Natarsha and Liz volunteered to be on the selection committee. It was suggested nominations could be accepted on a particular date but the application could be prepared for a later date - this may make the nomination process easier for students preparing for final examinations and due dates.

4.4 End of Year Function
The committee believed it was important to organize an end of year function so as not to loose the enthusiasm and dynamism that was evident at the brainstorming session on 19 October at the State Library.

The event should be low-key, easy to organize, and fun. A date was chosen: Tuesday 12 December at 5:30pm. Carolyn and Linda volunteered to look after catering. Alissa and Jill volunteered to investigate a theme and promotion. Liz and Jill will investigate the use of facilities at UWA. Natarsha will check with the ALIA Office what funds our group has and if the ALIA Office can handle registrations including payments via credit card. Most of the organizing can be done via email. A venue and theme need to be organized soon so that we can commence promoting the event.

4.5 Planning for 2007
The committee agreed that at least four events be planned for 2007:

• March - an event to possibly co-incide with Jassamyn's visit to Australia. This could be the event when the Sharr Medal is awarded.
• May - an event to coincide with Library and Information Week. This could be a CPD activity
• August - an event to explore issues to feed into planning for 2008. Carolyn suggested exploring the idea of a Road Trip and taking the event to a regional area. Alison offered to raise the idea at the Regional Librarian's meeting the State Library is hosting this month.
• November or December - an end of year social event Liz and Marg will incorporate these plans into the budget planning for 2007.

5. Other Business
There was no other business.

6. Standing Items

7. Next Meeting
Either Tuesday 28 November or Tuesday 5 December. Liz to confirm.

The meeting closed at 6:35pm