ALIA WA Forum

13 May 2003 meeting minutes

Minutes of the WA Forum meeting held Tuesday 13 May 2003 at 5:30pm in Room 2.9 Alexander Library Building, State Library of WA.

1. Attendance
   1.1 Present: Camille Peters and Belinda Grayson
   1.2 Apologies: Judy Allan
   
   
2. Minutes of the previous meeting: Accepted Camille Peters
   
   
3. Business arising
   3.1 The PO Box has not been renewed. All correspondence can be addressed to: Belinda Grayson c/o Cambridge Library 99 the Boulevard Floreat 6014 until we find another suitable address.
   
   
4. Correspondence
   In:
   

   From	Subject
   Lennie McCall	Positive comments regarding merger of KISWA and WA Forum
   Bobbie Bruce	Positive comments regarding merge of KISWA and WA Forum
   Cheryl Hamil	Positive comments regarding merge of KISWA and WA Forum

   Out:
   

   To	Subject
   Belinda Grayson	To WA Forum members. A letter of intention to merge with KISWA letter requesting comments
   Belinda Grayson	New group application to Georgina Dale Out Belinda Grayson Description of the new group to NO for the Groups booklet

   
   
   
5. Reports
   5.1 Treasurer's report
    Current Balance of $-7954.83
   5.2 Continuing Professional Development
   5.2.1 Professional reading group held in May had 6 attendees. Over the past 2 years the reading group has had between 3 and 25 participants, with most meetings averaging less than a dozen participants. Smaller groups work better in allowing everyone a chance to have their say.
   Lisa White has organised the next reading group. It will be held at the Cambridge Library reading room again. The venue is cheap and private. Raima will organise the reading group.
   The seminar needs a date, a venue, the topic refined and speakers invited.
   5.3 Biblia report
   5.3.1 BIBLIA May issue is out. June issue is to have:
   
   • An article about the LIW function including Sharr Medal Citation and the Special Librarian of the Year citation.
   • An article about ALIA West announcing the group, members of the committee and a call for extra committee members
   
   BIBLIA survey is needed annually.
   5.4 Sharr Medal
   5.4.1 The Sharr Medal was awarded to Judith Jarvis. Paige Luff and Lisa White were finalists. It is imperative to the future of the award that we find sponsorship.
   The committee is to seek nominations for the Sharr Medal throughout the year for the 2003 award. If possible we can attach an application form with Practicum papers sent out to Practicum Mentors. Graduates of Semester 1 are also being missed. Greater presence of the award is needed in the universities of graduating students.
   5.5 Library and Information Week
   5.5.1 The Library and Information Week event was successful. The Sharr Medal and Special Librarian of the Year were awarded. Thank you to guest speakers Duncan Ord and past State Librarian Robert Sharr. Silver pins were awarded to ALIA members serving on committees for 5 years or more.
   The calendar of events appeared on Online WA, the ALIA site and it was posted to WAIN. Thank you to the libraries who contributed their events to the calendar.
   
   
6. Other business
   6.1 ALIABIBLIA list has over 300 subscribers but WAIN has 800 subscribers. It was suggested we disband ALIABIBLIA and start a new list called ALIA West. To be discussed at the next meeting.
   6.2 Dissolving WA Forum
   Upon closure of the group all documents need to be archived and go to ALIA West Secretary as a history of the group.
   Finances are to be finalized before May 31st.
   Report of the group's activities up to the last day is due before July.
   6.3 ALIAWest
   The new group application has been submitted. Focus of the group is on strategic issues, networking events CPD and BIBLIA. The new group application has to be approved by the Board.
   
   Committee members have been listed as:
   Convenor: Maureen Cooper
   Treasurer: Judy Allen
   Secretary: Rose Hockley
   CDP: Camille Peters
   BIBLIA: Camille Peters
   Any changes to this committee will be welcome at the next meeting. The new committee and previous committee members will meet for this first time on 10 June. This meeting should discuss strategic planning, office-bearers and administration duties. The group officially commences from 1 July 2003.
   
   
7. Meeting closed at 7.00pm

Next meeting to be held: Tuesday 10 June 2003 at 5:30pm in Room 2.9 of the Alexander Library Building, State Library of Western Australia.