11 March 2003 meeting minutes

Minutes of the WA Forum meeting held Tuesday 11 March 2003 at 5:30pm in Room 2.9 Alexander Library Building, State Library of WA.

Attendance
1.1 Present: Camille Peters, Judy Allan, Belinda Grayson, Rose Hockley, Lisa Kidd and Jeanette Hill
1.2 Apologies: Deanne Barrett, Stephen McQuade and Maureen Cooper
Minutes of the previous meeting: Delete "240 of these are WA members" from point 3.7.
Accepted Judy Allan, Seconded Camille Peters
Business arising
3.1 Past Sharr Medallists to be invited to the Sharr Medal presentation at the Library and Information Week 2003 event. The list of names is on the ALIA webpage.
3.2 Response to Copyright Council Australia re: Training in Perth in September to be actioned by Camille as a CDP activity.
3.3 WA Forum thanked KISWA for their organisation of the Icebreaker at Parliament House on February 11 and thanked Maureen Cooper (KISWA Convenor) for the follow up articles about the event in BIBLIA and on WAIN.
3.4 ALIABIBLIA e-list had 20 addresses deleted. The list now has over 300 current subscribers.
3.5 Extended deadline for Sharr medal nominations is March 30th. A selection is to be made by April 30th. Belinda is to promote the medal at the next GUMP meeting.
3.6 Sponsorship for the Sharr Medal is needed. The committee is to approach LISWA and others.
3.7 6.3 LPO costs. National Office advised other groups in the eastern states are in the same position
3.8 Judy to check ALIA.org for any incorrect contact details.
Correspondence
In: None
Out: None
Reports
5.1 Treasurer's report
Petty cash not claimed $69.95
Anti-virus bill
Current Balance -$6652.01
5.2 CPD Co-ordinator's report
Nothing to report.
5.3 Biblia report
5.3.1 Camille to investigate a hit counter for our part of the ALIA website or check if one already exists.
5.3.2 Using the ALIA BIBLIA list, subscribers are to be surveyed on what sections are used most.
5.3.3 The April issue is to include the LIW event.
5.3.4 Camille to follow up on the offer of an article from Roberta Cowan.
5.4 Sharr Medal
5.4.1 Deadline is extended to March 30th
5.4.2 If awarded the medal is to be ordered.
5.4.3 If awarded the Sharr Medal will be presented at the LIW Event.
5.5 Library and Information Week
5.5.1 The committee is to approach past LIW Co-ordinators for notes and checklist.
5.5.2 Rose will create a list of tasks for LIW.
5.5.3 The LIW function will be a joint effort by WA Forum and KISWA on Monday 12 May or Wednesday 14 May at 5.30 for 6.00 - 8.00. Activities will include: Guest speaker, entertainment, Sharr Medal and Special Librarian of the Year.
5.5.4 Belinda and Stephen are organising the calendar of events for LIW
5.5.5 Belinda is to approach GUMPS for ideas on Promoting the Week
Other business
6.1 There was an offer from KISWA to absorb WA Forum and an offer from WA Forum to absorb KISWA. National Office have advised the only way to do this is to dissolve both groups and create a new group. Therefore WA Forum committee seeks approval from the KISWA committee to merge groups.
Belinda spoke to Georgina Dale and was advised of the following:
- Committees do not need the permission from group members to dissolve a group.
- Committees are to notify ALIA in writing of the desire to dissolve each group, giving reasons (committees too small) and explaining the desire to retain both awards (Sharr Medal and Special Librarians of the Year).
- 6 weeks after dissolving a group, ALIA require a report up to the day the group was dissolved.
- Financial paperwork to be sent back to NO.
- The new committee is to start up the new group with a name, officer bearers and a new budget. All of this is to take place before mid May in time for renewals in July.
Meeting closed at 7.15pm

Next meeting to be held: Tuesday 8 April 2003 at 5:30pm in Room 2.9 of the Alexander Library Building, State Library of Western Australia.

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