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ALIA WA Forum

Meeting minutes

From the WA Forum meeting held Tuesday, 12 December 2002 in Room 2.9 Alexander Library Building, State Library of WA, at 5:30pm.

  1. Attendance
    1.1 Present: Camille Peters, Bobbie Bruce, Belinda Grayson.
    1.2 Apologies: Judy Allan, Lothar Retzlaf, Deanne Barrett.
  2. Minutes of the previous meeting: Accepted by Bobbie Bruce, Seconded by Camille Peters

  3. Matters arising
    3.1 There will be no NPC report Summary. See inCite article, Summer edition.
    3.2 Offer of a cartoon from Kim Grace for Biblia to be followed up.
  4. Correspondence

    In Copyright Council Australia re: Training in Perth in September - to be actioned by Camille Peters as a CPD activity.
    Judy Allan - treasurer's report.
    Deanne Barrett - offer of support with Sharr Medal activities.
    Raima Briede - acknowledging election as CPD committee member

    Out Belinda Grayson to Deanne Barrett thanking her for her offer of support with Sharr Medal activities.
    Belinda Grayson to Jenne Angel re: Nomination and election as LIW committee member.
    Belinda Grayson to Steve McQuade re: Nomination and election as LIW committee member.
    Belinda Grayson to Raima Briede re: Nomination and election as CPD committee member.
    Belinda Grayson to Lisa White re nomination and election as CPD committee member

  5. Reports

    5.1 Convenor's report
    Activities focused on AGM and Budget preparation. Bobbie also attended the funeral of Dr Ali Sharr.

    5.2 Treasurers report
    Paid Telstra account twice National Office will put a credit against our next invoice
    Current Balance -$720.70
    WA Forum funds the Local Presence Officer solely. Our arrangement is to be reviewed.

    5.3 CDP Co-ordinator's report
    5.3.1 Camille to contact new committee members and arrange the first meeting for 2003.

    5.3.2 Camille to investigate the possibility of a joint ice breaker with KISWA. If this function is in February it needs to be planned now as there will be no committee meeting in January to organise it. Sharr Medal could possibly be awarded at the icebreaker in February.

    5.3.3 Bobbie reported she has approached ECU and Curtin for nominations for the Sharr Medal but has had no nominations as yet.

    5.3.4 Belinda to find the criteria for the Sharr Medalist and circulate this to WA Forum Members.

    5.4 Biblia report
    5.4.1 Alethea has resigned from the position of Biblia co-editor. The convenor and committee thank Alethea for her efforts over the last 2 years and wish her well in her future endeavours.

    5.4.2 Biblia is wanted by our membership. Belinda to find the position description for the LPO. LPO may be able to compile Biblia.

    5.4.3 Next issue will be published early February as a joint January February issue.

    5.4.4 Bobbie will be over east attending the Information Online 2003 conference among other things. She has graciously volunteered to write an article about the conference for Biblia.

    5.4.5 Camille to make corrections to HTML versions.

    5.4.6 Camille to check if Biblia mailing list is up to date. We have 240 members. We would like to have ALIA membership list with up to date e-mails.

  6. Other business
    6.1 Local presence officer can be promoted to other groups to share the cost. Belinda to obtain LPO timesheets for 2002, job description and rate of pay.

    6.2 There can be no alcohol costs included in ALIA functions. We can't charge for alcoholic drinks and we can't give alcohol as a gift to speakers and get reimbursed. Due to fringe benefit tax and GST implications.

    6.3 Judy to submit WA Forum budget to ALIA before the next meeting.

  7. Meeting closed at 6.40pm

Next meeting to be held: Tuesday 11 February 2003 at 5:30pm Alexander Library Building (State Library of Western Australia) Room 2.9

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