First notice of ALIA 2006 General Meeting
The General Meeting of the Australian Library and Information Association will be held at 5:30pm on Thursday 30 November 2006
at The John Niland Scientia Building [1.3MB pdf], University of NSW, Sydney.
Agenda
1. Notice of convening meeting
2. Apologies
3. Special resolution: Motions
Motion 1: That clauses of the constitution of ALIA be amended as follows:
| Location |
Delete |
Add / Amend |
| Clause 13.1 |
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the President, Vice-President, immediate Past President, |
| Clause 13.3 (a) |
The Board shall comprise the following seven directors with voting powers who
shall be appointed as given below:
- a president (elected by members);
- a vice-president/president elect (elected by members);
- four directors elected by members;
- one director elected by institutional members; and
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The Board shall comprise:
- up to nine Directors with voting powers who shall be appointed for the term specified in the By-Laws.
These Directors shall be:
- a President elected by Personal and Institutional members;
- a Vice-President elected by Personal and Institutional members;
- five Directors elected by Personal and Institutional members; and
- up to two members appointed on the basis of their expertise by the Board;
- up to two Directors without voting powers who shall be appointed for the term specified in the By-Laws.
These Directors shall be:
- the immediate Past President; and
- the Executive Director.
|
| Clause 13.3 (b) |
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(excluding those appointed under clause 13.3(a)(i)(D)) |
| Clause 13.4 (a) |
And the interim Board of Directors. |
|
| Clause 13.5 |
Operational Provisions |
Consecutive Terms |
| Clause 13.5 (a) |
To provide for the carry over of the corporate knowledge on the Board the terms of
office shall be overlapping, for a period of two years each. In the case of the vice-president,
the second year of the term is to be the presidential year. |
A director can only hold office for a maximum of two consecutive terms. |
| Clause 13.5 (b) |
Within six months of incorporation and prior to the first Annual General Meeting of
the new body, elections shall be held for the positions of directors elected by members
and institutional members. Terms shall be as determined by the Interim Board of Directors
to be those closest to the terms to bring the Board into a normal election cycle. |
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Motion 2: That clauses of the constitution of ALIA be repealed as follows:
| Location |
Repeal |
Clause 13.2
First Directors |
- The First Directors shall be appointed as an interim Board of Directors and shall be the Executive of the Former Association.
- Except for the President and Vice-President who shall complete their appointed terms of office, the First Directors shall retire
at the general meeting to be convened and held pursuant to Clause 13.5 (b) hereof but shall be eligible for re-election.
|
Clause 13.6
Rotation of Directors |
- Except for the special arrangements for the initial establishment of the Board, then in each year the following positions will be filled as follows:
- A Vice president/president-elect elected by members;
- Two directors elected by members;
- The director to be elected by the institutional members will be elected in alternate years.
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Motion 3: That clauses of the constitution of ALIA be inserted as follows:
| Location |
Insert |
Clause 13.8
Transitional arrangements for current directors |
- The persons who hold office of President, Vice-president and Directors (except the Executive Director) of the Association
immediately prior to the Annual General Meeting to be held in 2007 shall retire on the commencement of the term of office of another person in the same office.
- A person who holds office of Director immediately prior to the Annual General Meeting to be held in 2007 who has
served less than a full term, shall be eligible to nominate for re-election as if they had never served that term as a Director.
- This clause 13.8 will cease to have effect and will be automatically repealed on 31 December 2007.
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Moved:
Dagmar Schmidmaier, AM, ALIA President
Seconded
Roxanne Missingham, ALIA Vice-president
4. General business
Rules of meeting
- The only items that may be raised under general business are those of an informal nature, or those that are within the scope of the business already laid down.
Motions of a substantial nature relating to items not covered in the notice of the meeting will not be allowed.
- If any item of urgency arises which is not within the business of the meeting, the chairperson has the power to accept it without notice or rule that due notice
must be given.
- All motions additional to those on the printed agenda and in accordance with rule 2, and amendments, shall be in writing, signed by the movers
(forms will be provided), and delivered to the chair.
- When addressing the chair, the person desiring recognition will properly identify themselves, giving his or her name and affiliation. Only ALIA members may speak.
- Debate shall be limited to three minutes for each speaker, no speaker may have the floor twice on the same question until all who wish to speak have spoken.
- Proxies. To be valid, proxies must be in the form set out in Constitution - item 8.2 and be in the hands of the ALIA Executive Director,
ALIA, PO Box 6335 Kingston 2604, enquiry@alia.org.au.nospam , by 5:00pm on 28 November 2006.
Proxy forms must not specify how the holder of the proxy is to vote on specific areas. A proxy must also be a member.
- By general consent, if there be no objection, or by a two-thirds vote, any rule governing the debate may be suspended.
- The chairperson's rulings on procedural matters may not be debated. The reference for rules and their interpretation by the parliamentarian will be Joske's
The law and procedure at meetings in Australia, 8th ed, 1994. A parliamentarian will be appointed to advise the chairperson on procedures and to assist
in determining the results of a poll of members present if necessary.
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