ALIA 1998 Extraordinary General Meeting

The Extraordinary General Meeting of the Australian Library and Information Association will be held on Tuesday 27 October 1998 at 5.30pm at the Adelaide Convention Centre

Agenda

1. Notice of convening meeting
2. Apologies
3. Charter of Renewal
   1. That the Charter of Renewal developed in consultation with the ALIA membership be endorsed in principle.
   2. That the Association move towards incorporation under Corporations Law
4. General business
5. Motions
   1. That the ALIA General Council establish a Renewal Working Party with representatives from both institutional and personal members, to undertake the organisation's renewal process.
   2. That this Working Party consult with the state and divisional bodies to garner input to the renewal process, and provide regular progress reports on its activities to Branch Councils and members through appropriate mechanisms.
   [ Motions 1 and 2 moved by Carolyn Young on behalf of ALIA Queensland Branch ]

Rules of meeting

1. Motions for discussion at the EGM are to be forwarded in writing, in duplicate, to the executive director, ALIA, PO Box 6335, Kingston, ACT 2604 by 15 May 1998. Motions should be signed by the movers either individually or on behalf of a division of the Association. All such motions received will be published in the EGM agenda notice in the October issue of inCite.
2. All motions to be put to the EGM must appear in this published agenda.
3. The only items that may be raised under general business are those of an informal nature, or those that are within the scope of the business already laid down. Motions of a substantial nature relating to items not covered in the notice of the meeting will not be allowed.
4. If any item of urgency arises which is not within the business of the meeting the chairperson has the power to accept it without notice, or rule that due notice must be given.
5. All motions additional to those on the printed agenda and in accordance with 4 above, and amendments, shall be written in triplicate and signed by the movers (forms will be provided), one copy to be delivered to the chair, the second to the projectionist, the third to the mover.
6. When addressing the chair, the person desiring recognition will properly identify themselves, giving their name and affiliation. Only ALIA members may speak.
7. Debate shall be limited to 3 minutes for each speaker, no speaker may have the floor twice on the same question until all who wish to speak have spoken.
8. Proxies. To be valid, proxies must be in the form set out in Regulation B17 and be in the hands of the executive director, at the ALIA National Office, PO Box 6335, Kingston, ACT 2604, e-mail address: enquiry@alia.org.au.nospam (please remove '.nospam' from address) by 5:00 pm on 20 October 1998. Proxy forms must not specify how the holder of the proxy is to vote on specific areas.
9. By general consent, if there be no objection, or by a two-thirds vote, any rule governing the debate may be suspended.
10. The chairperson's rulings on procedural matters may not be debated. The reference for rules and their interpretation by the Parliamentarian will be Joske's The law and procedure at meetings in Australia, 8th ed, 1994. A Parliamentarian will be appointed to advise the chairperson on procedures and to assist in determining the results of a poll of members present if necessary.