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17th Annual General Meeting6:00pm Thursday 19 May 2005. Conference Room, ALIA House, Canberra MINUTES1. Notice of convening meetingThe meeting opened at 6:14pm on Thursday 19 May 2005. The President, Imogen Garner, in accordance with the Association's constitution gave notice of convening the meeting. She welcomed everyone to the meeting and introduced the Vice-President/President-elect, Gillian Hallam, the Executive Director, Jennefer Nicholson and Averill Edwards who had been appointed as Parliamentarian for the Annual General Meeting. 21 members were present which constituted a quorum.
Voting rights for members voting in person were established. Kevin Dudeney and Meredith Martinelli were appointed tellers. 2. ApologiesApologies were received from Beth Clary, Margaret Drury, Rebecca Evans, Jan Gordon, Carol Newton-Smith, Helen Roberts, Mary Teague, Trevor Wakely, Julie Young. Moved: That the apologies be accepted.
Moved: Imogen Garner 3. Minutes of the 2004 Annual General MeetingMoved: That the minutes of the 2004 Annual General Meeting be confirmed as a true and correct record of the meeting.
Moved: Imogen Garner 4. Presentation of the 2004 Annual Report and Balance Sheet and Income and Expenditure AccountMoved: That the 2004 Annual Report and Balance Sheet and Income and Expenditure Account as tabled be received.
Moved: Imogen Garner 5. Presentation of the supplementary Balance Sheet, and supplementary Income and Expenditure Account to 30 April 2005Moved: That the supplementary Balance Sheet, and supplementary Income and Expenditure Account to 30 April 2005 as tabled be received.
Moved: Imogen Garner 6. Election of DirectorsThe President noted the election of Dagmar Schmidmaier as Vice-President (President-elect), the election of Rachel Browning and Ann Ritchie as directors of the Association. They were declared elected on Thursday, 14 April 2005 for the term commencing Friday, 20 May 2005 and consent to act as directors of the Association until the 2007 Annual General Meeting.
Moved: Imogen Garner 7. Fixing of Auditors' feesMoved: That the remuneration of PricewaterhouseCoopers, the Association's auditors, be fixed by the directors for the ensuing 12 months.
Moved: Imogen Garner 8. Reportsi. President's report The President noted that 2004 had been a year of consolidation with a focus on the strategic program set out in the 2003 - 2004 plan: Making the difference and at the same time looking forward through development of the 2005 - 2006 plan which positions the organisation within the vision statement ALIA towards 2010. ALIA National Office was to be congratulated on its work to increase the membership through retention (over 90 per cent) and recruitment of new members - the target of 3 per cent is still to be reached and represents the challenge for 2005. Efforts continue to target the New Graduates Group and the New Generation Policy Advisory Group to encourage them to take advantage of opportunities and events available. Besides the major conferences many activities are now being offered under the conference umbrella, including symposia and other events. The President acknowledged National Office efforts to ensure the success, both financial and professional, of these activities. Recognition of excellence was evidenced by presentation of the Redmond Barry award and conferring of Fellowships. Members' contribution to the Association was recognised by the presentation of ALIA silver pins. In conclusion, the President acknowledged the work and support of National Office staff and publicly thanked fellow Board members for their contribution. She thanked Kevin Dudeney for his practical and incisive contribution to the work of the Board over two terms and in recognition of this presented him with a special Silver Star award. Moved: That the report of the President be received.
Moved: Imogen Garner ii. Executive Director's report The Executive Director noted that the theme of the last National Policy Congress, Celebrating success, had been particularly appropriate as the Association had achieved much in the past year, as outlined by the President in her report. ALIA was now on a sound governance basis and the hard work undertaken by the Association was now being realised in increased membership. The Executive Director, through her dealings with other associations, was able to confirm that the Association is a dynamic organisation and the new structure provides many avenues through which members can become involved and contribute. She thanked the Board of Directors and exhorted members to discuss with current and previous directors the various ways in which they can contribute to the Association. In response to questions from the floor the Executive Director noted that membership retention did not necessarily reflect those who worked in traditional libraries only but also included those working in broader information management areas. She further noted that ALIA retains an international focus but that its involvement in such issues was contingent upon many factors. Currently the Association was working with government and other groups to determine how best its involvement can be directed. Moved: That the report of the Executive Director be received.
Moved: Jennefer Nicholson 9. MotionsThe notice of a motion to be put at the Annual General Meeting had been included with the notice of meeting. As the motion involved a change to the Association's constitution, it was to be passed by special resolution which requires a 75 per cent majority of those members voting. The President asked the Executive Director to read the rationale of the motion. It was moved from the floor that the motion be put. Moved: That the constitution of ALIA be amended by making the following changes: In all locations listed below the word Policy in the phrase National Policy Congress be amended to National Advisory Congress
Moved: Imogen Garner 10. General businessMoved: That ALIA National Office be congratulated on the development of the online shop and events registration facility.
Moved: Roxanne Missingham Moved: That the Association thank Kevin Dudeney for his advice and great contribution as a member of the Board of Directors.
Moved: Jennefer Nicholson Moved: That Imogen Garner be thanked for her contribution to the Association as President
Moved: Jennefer Nicholson 11. Conclusion of the meetingThere being no further business the President declared the 17th Annual General Meeting of ALIA closed at 6:44pm. |
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