ALIA 2004 Annual General Meeting

The 16th Annual General Meeting of the Australian Library and Information Association will be held at 6:00pm on Thursday 20 May 2004 at ALIA House, 9-11 Napier Close, Deakin ACT

Agenda

1. Notice of convening meeting
2. Apologies
3. Minutes of the 2003 AGM
4. Presentation of the 2003 Annual report and financial statements
5. Presentation of supplementary balance sheet and supplementary income and expenditure account to 30 April 2004
6. Election of directors
7. Fixing of auditor's fees
8. Reports
9. General business
10. Motions
    
    • Asia-Pacific Special, Health and Law Librarians' conference: that the Asia-Pacific Special, Health and Law Librarians' conference continue as a biennial event.
      Moved: Silvia Muscardin, convenor, ALIA Specials Libraries (SA) on behalf of ALIA Special Libraries (SA)
      Seconded: Maria Anthanasatos, convenor, ALIA National One-Person Australian Libraries on behalf of ALIA National One-Person Australian Libraries.

Rules of meeting

1. Motions for discussion at the AGM are to be forwarded in writing, in duplicate, to the executive director, ALIA, PO Box 6335 Kingston 2604 by 19 March 2004. Motions should be signed by the movers either individually or on behalf of a division of the Association. All such motions received will be published in the AGM agenda notice in the April issue of inCite.
2. All motions to be put to the AGM must appear in this published agenda.
3. The only items that may be raised under general business are those of an informal nature, or those that are within the scope of the business already laid down. Motions of a substantial nature relating to items not covered in the notice of the meeting will not be allowed.
4. If any item of urgency arises which is not within the business of the meeting the chairperson has the power to accept it without notice, or rule that due notice must be given.
5. All motions additional to those on the printed agenda and in accordance with 4 above, and amendments, shall be written in triplicate and signed by the movers (forms will be provided), one copy to be delivered to the chair, the second to the projectionist, the third to the mover.
6. When addressing the chair, the person desiring recognition will properly identify themselves, giving their name and affiliation. Only ALIA members may speak.
7. Debate shall be limited to three minutes for each speaker, no speaker may have the floor twice on the same question until all who wish to speak have spoken.
8. Proxies. To be valid, proxies must be in the form set out in Constitution - item 8.2 and be in the hands of the ALIA executive director, ALIA, PO Box 6335 Kingston 2604, Proxy forms must not specify how the holder of the proxy is to vote on specific areas. A proxy must also be a member.
9. By general consent, if there be no objection, or by a two-thirds vote, any rule governing the debate may be suspended.
10. The chairperson's rulings on procedural matters may not be debated. The reference for rules and their interpretation by the Parliamentarian will be Joske's The law and procedure at meetings in Australia, 8th ed, 1994. A Parliamentarian will be appointed to advise the chairperson on procedures and to assist in determining the results of a poll of members present if necessary.