15th Annual General Meeting
6:00pm Thursday 15 May 2003. Conference Room, ALIA House, Canberra
Minutes
- Notice of convening meeting
The meeting opened at 6.10 pm on Thursday 15May 2003. 29 members were present which constituted a quorum. The President in accordance with the Association's constitution gave notice of convening the meeting. The President, Joyce Kirk, welcomed everyone to the meeting and introduced the Vice-President/President-elect, Christine Mackenzie, the Executive Director, Jennefer Nicholson and Warren Horton who had been appointed as Parliamentarian for the Annual General Meeting.
Voting rights for members voting in person were established.
No proxies were received.
Kerry Webb and Susanne Bruhn were appointed tellers.
- Apologies
An apology was received from Ms Kerry Smith.
- Minutes of the 2002 Annual General Meeting
Moved: That the minutes of the 2002 Annual General Meeting be confirmed as a true and correct record of the meeting.
Moved: Joyce Kirk, seconded: Kevin Dudeney
Carried
- Presentation of the 2002 Annual Report and Balance Sheet and Income and Expenditure Account.
Moved: That the 2002 Annual Report and Balance Sheet and Income and Expenditure Account as tabled be received.
Moved: Joyce Kirk, seconded: Moyra McAllister
Carried
The President reported that the audit team leader from PricewaterhouseCoopers, the Association's auditors, had presented a session on the audit process to members of the Board at its May meeting.
In a question from the floor Diane Costello, noting that the budget was in deficit, asked when the Association could expect to return to a balanced budget and what strategies were in place to ensure this.
The Executive Director advised that the deficit budget reflected development costs for the new website and web-based membership database, downturn in conference income and a shortfall on interest income as a result of the decision to pay off ALIA House. The Association had resolved to undertake a number of steps to boost the income stream through programs to increase and retain members especially LIS TAFE and university students and those new to the profession. Other priorities include conference management, sponsorship activities and collaborating with other associations and organisations. She advised that for major investments such as the new website and membership system the Association can either use some of its reserves or make an impost on its members. As the Association has healthy reserves this is the preferred course but this option has a deficit impact on the end of year result.
The President advised that the Board aimed to return to balanced budget in 2004.
- Presentation of the supplementary Balance Sheet, and supplementary Income and Expenditure Account to 30 April 2002.
Moved: That the supplementary Balance Sheet, and supplementary Income and Expenditure Account to 30 April 2003 as tabled be received.
Moved: Joyce Kirk, seconded: Trevor Wakely
Carried
- Election of Directors
The President noted the election of Imogen Garner as Vice-President (President-elect), the re-election of Kevin Dudeney as director and the election of Ann Ritchie as director of the Association. They were declared elected unopposed on Tuesday 4 February 2003 for the term commencing Friday 16 May 2003 and consent to act as directors of the Association until the 2005 Annual General Meeting.
Moved: Joyce Kirk, seconded: Deanne Barrett
Carried with acclamation
- Fixing of Auditors' fees
Moved: That the remuneration of PricewaterhouseCoopers, the Association's auditors, be fixed by the directors for the ensuing 12 months.
Moved: Joyce Kirk, seconded: Kerry Webb
Carried
- Reports
- President's report
The President, Joyce Kirk, advised that her report was included in the 2002 Annual Report printed in inCite.
Moved: That the report of the President be received.
Moved: Joyce Kirk, seconded: Roxanne Missingham
Carried
- Executive director's report
The Executive Director reported that the Association's current achievements demonstrated in the launch of the new website and other products and services which brought to fruition various efforts and initiatives of the Board. She reflected that these represented outcomes of the renewal process which had been ongoing since 1998. This had only been possible because of the enthusiasm and generosity of many volunteer members to whom she paid tribute.
Roxanne Missingham, from the floor, congratulated the Association on its role as an advocate for the profession. Citing ALIA's submission to the Senate Inquiry into libraries in the online environment, she congratulated the Association on its lobbying activities noting their importance to the profession.
The President noted the importance of this service as a benefit to institutional and personal members alike.
Moved: That the report of the Executive Director be received.
Moved: Jennefer Nicholson, seconded: Susanne Bruhn
Carried
- General Business
In informal discussion, Roxanne Missingham raised the issue of ALIA's need to encourage younger and newer members of the profession to engage with the Association. Whilst acknowledging that various initiatives and strategies were in place aimed at doing this, Roxanne reminded the meeting that engagement with new generations of enthusiastic library and information professionals is critical to the future of the Association.
The Executive Director advised the meeting that the New Generation Policy Advisory Group had been established in 2002 to address these very issues. From this the New Generation Group had been established together with e-lists and a number of activities targeted to younger and newer members of the profession. Engagement with such professionals was a major initiative in the ALIA 2003-4 plan Making the Difference.
The following motion foreshadowed by the Executor Director in her report was put to the meeting.
Moved: That a vote of thanks be offered to Joyce Kirk for her outstanding and excellent work as President of the Association.
Moved: Jennefer Nicholson, seconded: Averill Edwards
Carried with acclamation
- Conclusion of the meeting
There being no further business the President declared the 15th Annual General Meeting of ALIA closed at 6.55 pm.
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