14th Annual General Meeting

5:00pm Monday 20 May 2002. Harbourside Auditorium 2, Sydney Convention and Exhibition Centre

Minutes

1. Notice of convening meeting
   The meeting opened at 5:00pm on Monday 20 May 2002. Eighty four members were present. The president in accordance with the Association's constitution gave notice of convening the meeting. The president, Alan Bundy, welcomed everyone to the meeting and introduced the vice-president, Joyce Kirk, the executive director, Jennefer Nicholson and Mr Warren Horton who had been appointed as Parliamentarian for the Annual General Meeting.

   Voting rights for members voting in person were established. No proxies were received.

   Beth McLaren and Jillian Beswick were appointed tellers.

2. Apologies
   An apology was received from Ms Deanne Barrett.
   
   
3. Minutes of the 2001 Annual General Meeting
   Moved: That the minutes of the 2001 Annual General Meeting be confirmed as a true and correct record of the meeting.
   
   Moved: Alan Bundy, seconded: John Shipp
   Carried
   
   
4. Presentation of the 2001 Annual Report and balance sheet and income and expenditure account.
   Moved: That the 2001 Annual Report and balance sheet and income and expenditure account as tabled be received.
   
   Moved: Moyra McAllister, seconded: Kevin Dudeney
   Carried
   
   
5. Presentation of the supplementary balance sheet, and supplementary income and expenditure account to 30 April 2002.
   Moved: That the supplementary balance sheet, and supplementary income and expenditure account to 30 April 2002 as tabled be received.
   
   Moved: Julie Young, seconded: Beth McLaren
   Carried
   
   
6. Election of Directors
   The president noted the election of Christine Mackenzie as vice-president (president elect) and Angela Bridgland re-elected as a director and Deanne Barrett and Vicki McDonald as directors of the Association. They have been declared elected by the Australian Electoral Commission on Friday 26 April 2002 as follows, Angela Bridgland 560 votes by the general membership, Deanne Barrett 115 by the Institutional representatives and Vicki McDonald 19 by the National Policy Congress representatives, and consent to act as directors of the Association until the 2004 Annual General Meeting.
   
   Moved: Alan Bundy, seconded: Naida Tattersall
   Carried
   
   
7. Fixing of Auditors' fees
   Moved: That the remuneration of PricewaterhouseCoopers, the Association's auditors, be fixed by the directors for the ensuing 12 months.
   
   Moved: Alan Bundy, seconded: Mairéad Browne
   Carried
   
   
8. Reports
   1. President's report
      The president, Alan Bundy, advised that his report was included in the Annual Report printed in inCite.
      Moved: That the report of the President be received.
      
      Moved: Alan Bundy, seconded: Kevin Dudeney
      Carried
      
      
   2. Executive director's report
      The executive director reported that the challenge for the Association was to keep a long view while meeting today's needs. The Association had had an intense program of review and consultation over the last two years and the Board is now moving to planning for 2003/4. A key part of this will be focussing on encouraging those new to the sector to participate in shaping the Association for the future.
      
      ALIA's networks had been widened locally and internationally and this would continue.
      Moved: That the report of the executive director on current activities be received.
      
      Moved: Jennefer Nicholson, seconded: Moyra McAllister
      Carried
      
      In a question from the floor Kerry Smith noted that revenue was down and asked what strategies were in place to increase income.
      
      The executive director advised that the Association had resolved to undertake a number of steps to boost the income stream. ALIA had to continue to meet the needs of current members while making a concerted effort to increase members especially from TAFE, university students and those new to the profession. Conference management, sponsorship activities and collaborating with other associations and organisations would also be a priority.
      
      The executive director advised that ALIA House in Canberra had recently been paid off, but that this would not adversely affect interest income.
      
      
9. General Business
   The president delivered the Presidential Address.
   
   
10. Conclusion of the meeting
    There being no further business the president declared the 14^th Annual General Meeting of ALIA closed at 5:30pm.