Minutes of the 12th Annual General Meeting

Wednesday, 25 October 2000, Menzies Theatre, National Convention Centre, Canberra

1. Notice of convening meeting

The meeting opened at 5:33pm on Wednesday, 25 October 2000. A quorum of members was present. Notice of convening the meeting was given by the president in accordance with the Association's constitution. The president, Mairéad Browne, welcomed everyone to the meeting and introduced the vice-president, Alan Bundy, the executive director, Jennefer Nicholson and Mr Warren Horton who had been appointed as parliamentarian for the AGM.

Voting rights for members voting in person were established.

No proxies were recorded.

2. Apologies

Apologies were received from Mrs Taisoo Kim Watson (QLD) and Mr Tony Ralli (ACT).

3a. Minutes of the 1999 Annual General Meeting

3b. Minutes of the Extraordinary General Meeting held 22 February 2000

The president sought leave of the meeting to present the minutes of the Extraordinary Meeting of the Association held in Sydney on 22 February 2000.

4. Presentation of the 1999 annual report and balance sheet, and income and expenditure account

The executive director briefly explained the current financial status of the Association. In 1999, General Council agreed to operate with a deficit budget for the year 2000.

The president reinforced that the Association will finish the year with a deficit though will not go over what has been budgeted. The deficit budget is needed in order to move the Association forward and to make appropriate changes.

i] President's report
The president, Mairéad Browne, provided the AGM with an oral report of activities regarding the direction of the Association and the Board of Directors. The Board of Directors has had three meetings and is focusing on a number of issues, namely: how the Association and Board of Directors conducts its business, in particular the role that the Board of Directors plays in setting up policies and strategies and providing direction for the National Office: the governance and structure of the Association to incorporate the recommendations of the NPC; and consideration of member services and benefits and how these can be differentiated between institutional members and personal members.

Library Week Oration will cease to continue, as it was not achieving its objectives. There has also been a name change of the Australian Library Week to Library and Information Week, broadening the scope of its objects and enabling it to be linked with other activities and sponsorship.

The division restructure guidelines will be ready by 1 December and the new structure is to commence on 31 July 2001.

9. Conclusion of the meeting

There being no further business the president declared the 12th Annual General Meeting of ALIA closed at 6:11pm.