ALIA 2000 Annual General Meeting

The 12th Annual General Meeting of the Australian Library and Information Association will be held on Wednesday 25 October 2000 at 5:30 pm at the National Convention Centre, Canberra

Agenda

1. Notice of convening meeting
2. Apologies
3. Minutes of the 1999 AGM
4. Presentation of the 1999 Annual report and balance sheet, and income and expenditure account
5. Presentation of supplementary balance sheet and supplementary income and expenditure account to 20 September 2000
6. Appointment of auditors
7. Reports
8. General business
9. Motions:
   no motions were received

Note: A follow-up session on recommendations from the National Policy Congress will be held following the AGM. All NPC representatives are invited to attend and observers are welcome.

Rules of meeting

1. Motions for discussion at the AGM are to be forwarded in writing, in duplicate, to the executive director, ALIA, PO Box 6335 Kingston 2604 by 18 August 2000. Motions should be signed by the movers either individually or on behalf of a division of the Association. All such motions received will be published in the AGM agenda notice in the September issue of inCite.
2. All motions to be put to the AGM must appear in this published agenda.
3. The only items that may be raised under general business are those of an informal nature, or those that are within the scope of the business already laid down. Motions of a substantial nature relating to items not covered in the notice of the meeting will not be allowed.
4. If any item of urgency arises which is not within the business of the meeting the chairperson has the power to accept it without notice, or rule that due notice must be given.
5. All motions additional to those on the printed agenda and in accordance with 4 above, and amendments, shall be written in triplicate and signed by the movers (forms will be provided), one copy to be delivered to the chair, the second to the projectionist, the third to the mover.
6. When addressing the chair, the person desiring recognition will properly identify themselves, giving their name and affiliation. Only ALIA members may speak.
7. Debate shall be limited to three minutes for each speaker, no speaker may have the floor twice on the same question until all who wish to speak have spoken.
8. Proxies. To be valid, proxies must be in the form set out in Constitution - item 8.2 and be in the hands of the ALIA executive director, ALIA, PO Box 6335 Kingston 2604, enquiry@alia.org.au.nospam (please remove '.nospam' from address) by 5:00pm on 22 October 2000. Proxy forms must not specify how the holder of the proxy is to vote on specific areas.
9. By general consent, if there be no objection, or by a two-thirds vote, any rule governing the debate may be suspended.
10. The chairperson's rulings on procedural matters may not be debated. The reference for rules and their interpretation by the Parliamentarian will be Joske's The law and procedure at meetings in Australia, 8th ed, 1994. A Parliamentarian will be appointed to advise the chairperson on procedures and to assist in determining the results of a poll of members present if necessary.