ALIA 1999 Annual General Meeting

The 11th Annual General Meeting of the Australian Library and Information Association will be held on Tuesday 17 August 1999 at 6:00pm at the ABC Theatrette, 700 Harris Street, Ultimo, Sydney, NSW

Agenda

1. Notice of convening meeting
2. Apologies
3. Minutes of the 1998 AGM
4. Presentation of the 1998 Annual report and balance sheet, and income and expenditure account
5. Presentation of supplementary balance sheet and supplementary income and expenditure account to 31 July 1999
6. Appointment of auditors
7. Reports
8. General business

Motion

Winding up: that the Association be wound up voluntarily only after approval from the Australian Taxation Office has been sought and granted to the proposed distribution of surplus assets from the winding up to the new organisation.

Liquidator: That PriceWaterhouseCoopers be appointed liquidator for the purpose of winding up the affairs and distributing the assets of the Association.

Remuneration of liquidator: The remuneration of the liquidator to be based on the time the liquidator and his staff spend in performing services in the winding up calculated in the manner in which and at the rates at which the charge is by PriceWaterhouseCoopers for like services are usually calculated plus disbursements and without further approval by the members and that the liquidator be authorised to draw such remuneration on the agreement of the General Council.

Destruction of books: That subject to the consent of ASIC the liquidator be at liberty to destroy any of the books and papers of the Association and of the liquidators any time after the voluntary cancellation of the incorporation has been achieved.

Cancellation of incorporation: That after commencing the liquidation the liquidator apply to the governor-general to have the incorporation of the Association cancelled and its Royal Charter withdrawn.

Power of the liquidator: That the liquidator be at liberty to exercise all or any part of the powers referred to paragraphs 477 (2A) to (2B) of the Corporations Law.

Surplus property: That the surplus property of the Association be distributed to the new organisation.

The motion to be put at the AGM as outlined in the agenda notice is necessary in order to begin the process of winding up the Association as incorporated under Royal Charter and moving to incorporation under Corporations Law. The vote in August is to set the process for liquidation in place and the Association will only be wound up when the new organisation is incorporated and the Royal Charter revoked.

Rules of meeting

1. Motions for discussion at the AGM are to be forwarded in writing, in duplicate, to the executive director, ALIA, PO Box 6335 Kingston, ACT 2604 by 1 June 1999. Motions should be signed by the movers either individually or on behalf of a division of the Association. All such motions received will be published in the AGM agenda notice in the July issue of inCite.
2. All motions to be put to the AGM must appear in this published agenda.
3. The only items that may be raised under general business are those of an informal nature, or those that are within the scope of the business already laid down. Motions of a substantial nature relating to items not covered in the notice of the meeting will not be allowed.
4. If any item of urgency arises which is not within the business of the meeting the chairperson has the power to accept it without notice, or rule that due notice must be given.
5. All motions additional to those on the printed agenda and in accordance with 4 above, and amendments, shall be written in triplicate and signed by the movers (forms will be provided), one copy to be delivered to the chair, the second to the projectionist, the third to the mover.
6. When addressing the chair, the person desiring recognition will properly identify themselves, giving their name and affiliation. Only ALIA members may speak.
7. Debate shall be limited to three minutes for each speaker, no speaker may have the floor twice on the same question until all who wish to speak have spoken.
8. Proxies. To be valid, proxies must be in the form set out in Regulation B17 and be in the hands of the executive director, at the ALIA National Office, PO Box 6335 Kingston 2604, enquiry@alia.org.au.nospam (please remove '.nospam' from address) by 5:00pm on 10 August 1999. Proxy forms must not specify how the holder of the proxy is to vote on specific areas.
9. By general consent, if there be no objection, or by a two-thirds vote, any rule governing the debate may be suspended.
10. The chairperson's rulings on procedural matters may not be debated. The reference for rules and their interpretation by the Parliamentarian will be Joske's The law and procedure at meetings in Australia, 8th ed, 1994. A Parliamentarian will be appointed to advise the chairperson on procedures and to assist in determining the results of a poll of members present if necessary.