Minutes of the 10th annual general meeting

Thursday, 16 July 1998, Conference Room, ALIA House, Canberra

1. Notice of Convening Meeting
The meeting opened at 12:37pm on Thursday, 16 July 1998. A quorum of members was present. Notice of convening meeting was given by the President in accordance with the Association's constitution. The President, John Shipp, welcomed everyone to the meeting. Mr John Brudenall had been appointed as Parliamentarian for the AGM.

2. Apologies
Apologies were received from Mr David Clark (ACT), Dr Jane Klobas (WA), Mr Alex Byrne (NT) Mrs Taisoo Kim Watson (QLD) and Ms Dorothy Harris (ACT).

3. Minutes of the 1997 Annual General Meeting
Moved: That the minutes of the 1997 Annual General Meeting be accepted as a true and correct record.
Moved: Warren Horton
Seconded: Ros Membrey
Carried

4. Finances
i) Presentation of the 1997 Annual Report and Balance Sheet, and Income and Expenditure Account
The General Councillor with the portfolio responsibility for Finance, Craig Anderson, reported to the meeting on the Association's accounts.

Moved: That the 1997 Annual Report and Balance Sheet and Income and Expenditure Account be accepted.
Moved: Craig Anderson
Seconded: Colette McCool
Carried

ii) Presentation of the supplementary Balance Sheet, and supplementary Income and Expenditure Account to 31 May 1998
The General Councillor with the Portfolio responsibility for Finance, Craig Anderson, presented the income and expenditure figures noting that income was down on the same period for 1997 because the surplus from the 1996 Biennial Conference had been received before May 1997.

Moved: That the supplementary Balance Sheet, and supplementary Income and Expenditure Account to 31 May 1998 be accepted.
Moved: Craig Anderson
Seconded: Tony Ralli
Carried

iii) Appointment of Auditors
Moved: That Price Waterhouse Coopers be appointed to audit the Association's accounts for the financial year ending 31 December 1998.

Moved: Warren Horton
Seconded: Julie Dow
Carried

5. Reports

i) President's Report
The 1997 President, Kerry Smith, provided the AGM with an oral report of activities in 1997. The Strategic Review of Library Representation and Coordination had been undertaken during 1997 and from this the Leadership Committee comprising three members of ALIA and three members of ACLIS had been established. A number of successful divisional conferences had been held during 1997. A highlight of the year had been representing the Association at the IFLA conference in Copenhagen which had demonstrated how much the Association has to offer others.

ii) Executive Director's Report
The Executive Director provided an oral report on the activities of the Association during 1997 including the development of the ALIA Strategic Plan 1997 - 2001, the Education Forum organised by the Deputy Executive Director for educators and practitioners, completion of the review of ALIA policy statements and the success of Australian Library Week 1997. ALIA had been successful in obtaining funding under the Online Public Access Initiative program for its project Indigenous Communities Online. The pilot program had commenced in late 1997 and was completed in 1998. The contribution of ALIA National Office staff in a period of change was noted.

6. Conclusion of the meeting
There being no further business the President declared the 10th Annual General Meeting of ALIA closed at 12:50pm.