Minutes of the 9th annual general meeting
Thursday, 10 July 1997, Conference Room, ALIA House, Canberra
1. Notice of convening meeting
The meeting opened at 5:40pm on 10 July 1997. A quorum of members was present. Notice of convening meeting was given by the President in accordance with the Association's constitution. The President, Kerry Smith, welcomed everyone to the meeting
and introduced the Vice-President, John Shipp, the Immediate Past President, Helen Tait, the General Councillor with Portfolio for Finance, Craig Grimison, Executive Director, Virginia Walsh, Parliamentarian for the AGM, Warren Horton, Chair of the Board
of Education, Colette McCool and Di Booker, General Councillor and Member of the Executive Committee.
2. Apologies
Apologies were received from Mr Duncan Furphy (WA), Ms Beth McLaren (NSW) and Mr John Bartholomaeus (NSW).
3. Minutes of the 1996 Annual General Meeting
Moved: That the minutes of the 1996 Annual General Meeting be accepted as a true and correct record.
Moved: Trevor Wakeley
Seconded: Craig Grimison
Carried
4. Finances
i) Presentation of the 1996 Annual Report and Balance Sheet, and Income and Expenditure Account
The General Councillor with Portfolio for Finance, Craig Grimison, reported to the meeting on the Association's accounts. He noted that the accounts indicated an excellent outcome for the Association with an increase in operating revenue of 7 per cent and
an unqualified auditor's report.
Moved: That the 1996 Annual Report and Balance Sheet and Income and Expenditure Account be accepted.
Moved: Craig Grimison
Seconded: Christine Richardson
Carried
ii) Presentation of the supplementary Balance Sheet, and supplementary Income and Expenditure Account to 31 May 1997
The General Councillor with Portfolio for Finance, Craig Grimison, noted that income and expenditure figures reflect that the Association is in a very good position at this time of the year. Figures are prepared and presented to General Council on a
regular basis.
Moved: That the supplementary Balance Sheet, and supplementary Income and Expenditure Account to 31 May 1997 be accepted.
Moved: Craig Grimison
Seconded: Ros Membrey
Carried
iii) Appointment of Auditors
Moved: That Price Waterhouse be appointed to audit the Association's accounts for the financial year ending 31 December 1997.
Moved: Gordon Bower
Seconded: Peter Clayton
Carried
5. Reports
i) President's Report
The 1996 President, Helen Tait, provided the AGM with an oral report of activities in 1996. She noted that a highlight of her presidential year had been an increased awareness of the effort which goes into Association activities particularly at division
level. The Biennial Conference held in 1996 had highlighted that we are moving into a new period for conferences in which the role of the Biennial Conference and its relationship to specialist conferences may need to be reconsidered. The decision to
undertake a Strategic Review of Library Coordination and Representation had been made in 1996. Although the Review itself relates more specifically to 1997, the strength of the mandate given to undertake it indicates that its timeliness and its importance
for the future.
Awards project the values of the Association. In 1996 the following Awards were presented by the Association:
Redmond Barry: Barry Jones AO
Fellowship: Angela Bridgland, Andy Exon, Joyce Kirk
ALIA Manager of the Year: Clare Body
ii) Executive director's report
The executive director provided an oral report on the activities of the Association during 1996. The year had been important for publishing with John Levett appointed to editAustralian Library Journaland the introduction of full colourinCitewhich had been well received.
Australian Library Week 1996 was a great success with good media coverage. Graphics for Australian Library Week were developed in ALIA National Office and had been very well received. A highlight of the week was the Inaugural Australian Library Week
Oration presented by Sir Anthony Mason, Chairman of the Council of the National Library of Australia.
Advocacy work, including meetings with politicians and submissions to government had continued in 1996. Lobby for Libraries had been presented in various centres.
The Aboriginal and Torres Strait Islander Recruitment and Career Development Strategy, begun in 1996, had been successful in attracting cadets and other trainees.
6. Conclusion of the meeting
There being no further business the President declared the 9th Annual General Meeting of ALIA closed at 6.02pm.
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