By-law 8: Committees and association representatives on other bodies
Amended 13 May 2008 [agenda item 3.1]
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| 1. |
The Board of Directors may appoint:
- committees to perform particular functions; and
- Association representatives on other bodies.
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| 2. |
Resolutions establishing committees should specify:
- term of the committee;
- terms of reference which includes purposes, powers and deliverables; and
- review provisions.
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| 3. |
Association representation on other bodies shall be reviewed every two years. |
| 4. |
Committees should generally have no more than seven members. |
| 5. |
The term of appointment for individuals to committees is for three years, with the Board of Directors to approve all appointments. |
| 6. |
Generally members of ALIA committees and Association representatives on other bodies may serve up to two consecutive terms with further terms approved by the Board of Directors. |
| 7. |
The appointment of the executive director to any committee should also include the phrase 'or the executive director's delegate' in order to allow administrative flexibility. |
| 8. |
Representation should be based, as much as is practicable, on expertise of the subject matter of the committee, consistent with the need to provide sectoral representation as necessary. |
| 9. |
All nominees for appointment to committees or as Association representatives on other bodies shall be financial member of the Association for the period of their term, except where special expertise is required. |
| 10. |
Each year the Board of Directors may appoint or may call for nominations for appointment to vacancies on committees and as Association representatives on other bodies, after consultation with current committee members or representatives where appropriate. |
| 11. |
The Board of Directors may require a curriculum vitae of not more than 100 words from nominees for vacancies on committees and for Association representatives on other bodies. |
| 12. |
Members of committees and Association representatives on other bodies appointed by the Board of Directors shall take office at the next Annual General Meeting following the appointment, unless otherwise determined by the Board of Directors. |
| 13. |
The Board of Directors shall fill casual vacancies on committees and for Association representatives on other bodies |
| 14. |
Reports on committee activities and from Association representatives on other bodies shall be included in the Association's reporting mechanisms to the Board of Directors. |
| 15. |
Where a member of a committee has an interest in a matter being discussed by the committee, that member must declare an interest and abstain from further discussion of the matter. |
