By-law 2: Divisions / Groups
Amended 22 June 2001
Amended November 2004 [19 and 20 November 2004 Board of Directors meeting, agenda item 3.9]
Amended 19 September 2006
Amended 16 October 2006 |
| [ Groups | Endorsement process | Membership and office-bearers | Operation | Dissolution of a group | |
| Part 1: Groups |
| 1. |
Divisions of the Australian Library and Information Association shall be commonly known as "groups". |
| 2. |
A group may be formed by members gaining the endorsement of the Executive Director to form an ALIA group, as outlined in Part 2 of this by-law. |
| 3. |
The Board of directors may initiate a group to fill an identified need not met by a member initiated group, as outlined in Part 2 of this by-law. |
| Part 2: Endorsement process |
| 4. |
Proposed groups shall formally apply to the Executive Director for endorsement against criteria as determined by the Board of Directors. |
| 5. |
Proposed groups shall generally and where geographically possible, demonstrate the support of at least 25 members of the Association. |
| 6. |
The Executive Director shall assess each application for endorsement. This may include consideration of the group's
- ability to fulfil the objects of the Association;
- purpose and program;
- past achievements of purpose and goals;
- financial viability; and
- proposed communication with members;
|
| 7. |
Groups shall be endorsed by the Executive Director for a period as determined by the Executive Director. |
| 8. |
Any group seeking to continue beyond the initial period endorsed by the Executive Director must reapply to the Executive Director for endorsement. |
| Part 3: Membership and office-bearers |
| 9. |
Members of the Association may join a group at any time, without charge. |
| 10. |
If allowed for within a group's rationale, non-members of the Association may join a group and may be charged a fee to join the group. For fee-for-service activities offered by a group, non-members of the Association should be charged at least one-third more than members of the Association. |
| 11. |
Subject to Clause 14 of this by-law, a group may formulate a set of procedures governing the selection of office bearers. |
| 12. |
Each group must have three office bearers, these being a convenor, treasurer and secretary. A minimum of two people may hold these three positions. |
| 13. |
Group office bearers must be either personal, financial members of the Association or the appointed representative, or the formal nominee of the appointed representative of a financial, institutional member. |
| Part 4: Operation |
| 14. |
Subject to the written approval of the Board of directors first being had and obtained, groups may adopt or alter rules to suit their special needs. At all times and in all circumstances, Corporations Law and the Association's Constitution and By-Laws shall take precedence over the rules of groups. |
| 15. |
In the conduct of its affairs, a group should be guided by any guides to office bearers or members issued by the Association from time to time. |
| 16. |
Proposals to alter operations of groups, including proposals requiring further funding, shall be submitted to the Executive Director, preferably as part of the group's normal reporting process. |
| 17. |
Groups endorsed for more than six months are to submit a progress report to the Executive Director annually . Groups endorsed for less than six months are to submit a report on their operations to the Executive Director within six weeks of the end of the endorsement period. |
| 18. |
Reports from groups to the Executive Director and members should provide an evaluation of the achievements of the group as related to clause. |
| 19. |
The financial basis for the funding of groups shall be the groups' account, as established on 1 July 2001, interest allocated to the account, and any other allocation as determined by the Board of Directors. |
| 20. |
Groups funding will be included in the Association's annual budget and monthly financial statements. |
| 21. |
Income and expenditure transactions will be managed through the Association's National Office and monthly reports provided to groups. |
| 22. |
No bank account shall be opened or operated without the approval of the Board of Directors. |
Part 5: Dissolution of a group
amended 10 May 2004 |
| 23. |
The Executive Director shall dissolve a group if:
- the period of endorsement for a group has expired and the group has not submitted an application for re-endorsement to the Executive Director; or
- in the opinion of the Executive Director, the group has wilfully and repeatedly failed to observe a provision of the Constitution or By-Laws of the Association; or
- the group applies to the Executive Director to be dissolved; or
- the Executive Director is of the opinion that the group should be dissolved
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